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Last updated 6/13/2015
Chapter 13: Keyboard shortcuts
Default keyboard shortcuts
Adobe® InCopy® provides shortcuts to help you quickly work in documents. Many keyboard shortcuts appear next to
the command names in menus. You can use the default InCopy shortcut set, a Microsoft® Word shortcut set, or a
shortcut set that you create.
You can generate a list of the current keyboard set by choosing Show Set in the Keyboard Shortcuts dialog box. This
option is especially useful for printing a copy of your custom shortcuts.
Keys for tools
This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu
commands or tool tips.
Keys for navigating through documents
This table isn’t a complete list of keyboard shortcuts. It lists only those shortcuts that aren’t displayed in menu
commands or tool tips.
Result Windows® Mac OS®
Switch between Text tool and Note tool Shift+Esc Shift+Esc
Temporarily switch from Text tool to Note Tool Alt+Shift Option+Shift
Temporarily switch to Hand tool (Layout view) Alt+spacebar Option+spacebar
Temporarily switch to Zoom tool (Layout
view)
Ctrl+spacebar Command+spacebar
Temporarily switch to Zoom In tool (Layout
view)
Ctrl+spacebar Command+spacebar
Temporarily switch to Zoom Out tool (Layout
view)
Ctrl+Alt+spacebar Command+Option+spacebar
Result Windows Mac OS
Go to first/last page (Layout view) Ctrl+Shift+Page Up/ Page Down Command+Shift+Page Up/Page Down
Go to previous/next page (Layout view) Shift+Page Up/Page Down Shift+Page Up/Page Down
Move right/left one character Right Arrow/Left Arrow Right Arrow/Left Arrow
Move up/down one line Up Arrow/Down Arrow Up Arrow/Down Arrow
Move right/left one word Ctrl+Right Arrow/Left Arrow Command+Right Arrow/ Left Arrow
Go to beginning of sentence
forward/backward (Galley and Story views)
Ctrl+]/[ Command+]/[
- Legal notices 2
- Contents 3
- Chapter 1: What’s new 6
- Text changes 7
- Collaboration 7
- Chapter 2: Creative Cloud 9
- Last updated 6/13/2015 10
- Sync files and folders 11
- Add fonts from Typekit 12
- Home and activity feed 17
- Preferences 18
- Need more help? 18
- Browse assets 19
- Sync or upload files 20
- Delete files 22
- Storage plans and quota 23
- Troubleshooting 24
- Use synced fonts 30
- Manage sync fonts 31
- Creative Cloud Market 32
- Creative Cloud 33
- Creative Cloud Extract 37
- Creative Cloud Libraries 40
- • Mobile apps 41
- Add to library 42
- Reuse and create 42
- Collaborate 42
- Share files and folders 44
- Collaborate on folders 48
- Manage collaborators 49
- Collaborate on libraries 52
- Launch Creative Cloud apps 53
- Manage your team 58
- Resend Invitation 60
- Export users to CSV 61
- Search for a user 61
- Purchase additional licenses 62
- Manage Administrators 63
- Chapter 3: Workspace 65
- Hide or show all panels 66
- Display panel options 66
- Manage windows and panels 67
- Move panels 68
- Add and remove panels 69
- Manipulate panel groups 69
- Stack floating panels 69
- Resize panels 69
- Save and switch workspaces 70
- Change Interface preferences 71
- Use toolbars 72
- Use context menus 73
- Customize menus 73
- Use keyboard shortcut sets 74
- Viewing stories 75
- About Galley view 78
- Set Story view preferences 79
- Use the vertical depth ruler 79
- Layout view overview 80
- About frames 80
- Show or hide frame edges 81
- View documents 81
- Working with ConnectNow 82
- Recovery and undo 83
- Moving through documents 84
- Jump to position markers 85
- Reorder InCopy stories 86
- About preferences 86
- Set defaults 86
- Reset warning dialog boxes 87
- Chapter 4: InCopy documents 88
- Transforming graphics 89
- Transform graphics 90
- Stand-alone documents 91
- Create a stand-alone document 92
- Open a stand-alone document 92
- Change document layout 92
- 2 Do one of the following: 93
- 4 Click OK twice 93
- Saving and exporting 94
- InCopy file types 95
- Export InCopy documents 96
- Rename InCopy stories 96
- Export content to Buzzword 96
- Importing graphics 97
- Import options for graphics 98
- Bitmap import options 99
- Fit a graphic to its frame 102
- Links panel overview 103
- Use the Links panel 104
- Work with Links panel columns 104
- Display link information 105
- Update modified links 105
- Restore missing links 106
- Find missing links 106
- Relink to a different folder 107
- Edit original artwork 108
- Set layer visibility 109
- InCopy documents 110
- Including metadata in a story 111
- Controlling graphics display 113
- Display performance options 114
- Frame grids 116
- View frame grids 117
- About frames in InCopy files 118
- Specify the measurement units 119
- Change the zero point 120
- Use grids 121
- Set up a baseline grid 122
- Set up a document grid 122
- View ruler guides 123
- Use layers 124
- More Help topics 125
- Sharing content 126
- Assignment files 127
- InCopy and InDesign 128
- Working with managed files 131
- Check out content (InCopy) 132
- Update content 133
- Update the InDesign layout 134
- Check in content 134
- Save changes (InDesign) 135
- Save changes (InCopy) 135
- Managed files 139
- Local server workflow 140
- Enter user identification 141
- Workflow icons 142
- Adjusting your workflow 143
- Correct mistakes 144
- Assignment packages 145
- Cancel a package 146
- Update a package 146
- Receive packages (InCopy) 147
- Chapter 6: Text 149
- Look up a word again 150
- Using text macros 151
- Delete a text macro 152
- Insert or swap macro text 152
- Using editorial notes 153
- Use Notes Mode 154
- Add a note 154
- Convert text to a note 154
- Convert notes to text 155
- Navigate between notes 155
- Split a note 155
- Expand or collapse notes 155
- Edit a note 156
- Move or duplicate notes 156
- Delete notes 157
- Printing and exporting notes 157
- Specify note preferences 157
- Track changes 158
- Accept and reject changes 159
- Text variables 160
- Create or edit text variables 161
- Variable types 161
- Insert text variables 163
- Delete text variables 164
- Hyperlinks 165
- Create hyperlinks 166
- Create a hyperlink to a file 167
- Create a hyperlink to a page 168
- Hyperlink appearance options 169
- Manage hyperlinks 170
- Adding text 171
- Importing files 172
- Place (import) text 173
- Import options 173
- Text-file import options 174
- Tagged-text import options 175
- Import Buzzword documents 176
- Checking spelling 177
- Check spelling 178
- Use dynamic spelling 179
- Add words to dictionaries 181
- Export a word list 182
- Import a word list 182
- Change dictionary preferences 183
- Cross-references 184
- Using cross-reference formats 186
- Manage cross-references 190
- Copyfitting text 191
- Editing overset text 192
- Show or hide the depth ruler 192
- Editing text 193
- Paste text to a frame grid 194
- Apply grid format to text 195
- Change the text direction 195
- Drag and drop text 195
- Transpose characters 196
- View hidden characters 196
- Edit text on a master page 196
- Undo actions 197
- Jump to a position marker 197
- Use conditional text 198
- Create conditions 200
- Apply conditions to text 201
- Show or hide conditions 201
- Use condition sets 201
- Manage conditions 202
- Find/Change 203
- Find and change text 204
- Common Find/Change techniques 206
- Search using GREP expressions 208
- GREP search examples 209
- Metacharacters for searching 212
- Find and change objects 216
- Find and change glyphs 217
- Find and change fonts 218
- Search using queries 219
- Save queries 219
- Delete queries 219
- Footnotes 220
- Footnote layout options 222
- Delete footnotes 223
- Work with footnote text 223
- Glyphs and special characters 224
- Filter the glyphs that appear 225
- Insert special characters 225
- Insert a recently used glyph 225
- Clear recently used glyphs 226
- Create a custom glyph set 227
- View a custom glyph set 227
- Edit custom glyph sets 227
- Use quotation marks 228
- Insert white space characters 229
- Chapter 7: Styles 231
- Move and reorder styles 232
- Styles panel overview 233
- Introduction to export tags 235
- Define style-tag mapping 236
- Edit all export tags 236
- Apply styles 237
- 4 Click OK 239
- Drop caps and nested styles 241
- Create nested styles 242
- Create nested line styles 244
- Loop through nested styles 244
- End a nested style 246
- Create GREP styles 247
- Chapter 8: Typography 249
- Typography 250
- Change bullet characters 251
- Change numbered list options 252
- Defining lists 253
- Define a list 254
- Edit a defined list 254
- Create multi-level lists 255
- Formatting CJK characters 259
- Use tate-chu-yoko 260
- Add Ruby to text 261
- Ruby settings 262
- Apply kenten 263
- Using fonts 264
- Installing fonts 265
- Apply a font to text 265
- Specify a typeface size 266
- Previewing fonts 266
- OpenType fonts 266
- Installing OpenType fonts 267
- Composite fonts 269
- Use composite fonts 269
- Composite font categories 270
- Use missing glyph protection 271
- Work with missing fonts 271
- Document installed fonts 272
- Multiple master fonts 272
- Text composition 273
- Hyphenate text 274
- Prevent unwanted word breaks 275
- Change Justification settings 276
- Tabs and indents 278
- Set tabs 279
- Repeat tabs 280
- Add tab leaders 281
- Insert right indent tabs 281
- Set indents 282
- Reset indents 283
- Create a hanging indent 283
- Use Indent To Here 284
- About leading 285
- About leading in Asian text 285
- Change leading 286
- Kerning and tracking 288
- Apply kerning to text 290
- Aligning text 291
- Create balanced headline text 294
- Set Gyoudori 294
- Set paragraph gyoudori 295
- 1 Do one of the following: 297
- Composing CJK characters 298
- CJK composition 299
- Use mojikumi 300
- Change mojikumi settings 304
- Create a new mojikumi set 305
- Use kinsoku settings 307
- Turn bunri-kinshi on or off 308
- Use rensuuji 309
- Absorb ideographic space 309
- Turn off Roman word wrap 309
- Apply kinsoku hanging 309
- Turn warichu on or off 310
- Change warichu options 310
- Formatting characters 312
- 1 Select text 314
- Change the color of text 316
- Assign a language to text 317
- Change the case of type 317
- Scale type 318
- Formatting paragraphs 320
- Adjust paragraph spacing 321
- Use drop caps 321
- Remove a drop cap 322
- Remove a paragraph rule 323
- Create hanging punctuation 324
- Formatting text 325
- Text formatting precedence 326
- Format a frame grid 327
- Use Quick Apply 328
- Chapter 9: Tables 330
- Insert rows and columns 331
- Navigate within a table 332
- Move or copy a table 333
- Convert tables to text 334
- Combine tables 334
- Table and cell styles 336
- About table and cell styles 337
- Define table and cell styles 338
- Apply table and cell styles 339
- Edit table and cell styles 340
- Delete table and cell styles 340
- Clear table or cell overrides 341
- Table strokes and fills 342
- Add diagonal lines to a cell 344
- Table stroke and fill options 344
- Creating tables 345
- Create tables 346
- Embed a table within a table 347
- Add text to a table 348
- Add graphics to a table 348
- Add table headers and footers 348
- Formatting tables 349
- Break tables across frames 351
- Add text before a table 351
- Format text within a table 352
- Merge and split cells 353
- Work with overset cells 353
- Chapter 10: Printing 355
- Printing stories 356
- Print the Layout view 357
- Scale documents 358
- Chapter 11: PDF 359
- Exporting to Adobe PDF 360
- Common Adobe PDF options 361
- Create secure PDF documents 362
- Chapter 12: XML 364
- XML tools 365
- About DTD files 366
- XML rule sets 367
- Using XML files 368
- Tagging content for XML 368
- Tagging items 369
- Tag text within a text frame 370
- Tag text in tables 370
- Specify Autotag defaults 372
- Map XML tags to styles 372
- Structuring documents for XML 374
- Structure pane overview 375
- Use the Structure pane 376
- Structure pane icons 376
- Rearrange structured elements 377
- Insert a parent element 377
- Work with attributes 378
- Add an attribute 379
- Edit or delete an attribute 379
- Edit href attributes 379
- Add a comment 380
- Add a processing instruction 380
- Use DTD files to validate XML 381
- Delete a DTD file 382
- Validate XML structure 382
- Exporting to XML 383
- Export an InCopy file to XML 384
- Export tags only 384
- Default keyboard shortcuts 385
- Keys for working with text 387
- Keys for working with type 388
- Keys for tables 389
- Keys for the Thesaurus 390
- Keys for working with XML 390
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