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USING INDESIGN CS4

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• If InDesign cannot find a filter that recognizes a file by either its file type or file extension, an alert message appears.

For best results in Windows, use the standard extension (such as .doc, .docx, .txt, .rtf, .xls, or .xlsx) for the type of

file you’re importing. You may need to open the file in its original application and save it in a different format, such

as RTF or text-only.

For more information on import filters, see the Filters ReadMe PDF file located in the InDesign application folder.

Microsoft Word and RTF import options

If you select Show Import Options when placing a Word file or an RTF file, you can choose from these options:

Table Of Contents Text

Imports the table of contents as part of the text in the story. These entries are imported as text only.

Index Text Imports the index as part of the text in the story. These entries are imported as text only.

Footnotes Imports Word footnotes. Footnotes and references are preserved, but renumbered based on the

document’s footnote settings. If the Word footnotes are not imported properly, try saving the Word document in RTF

format and importing the RTF file.

Endnotes Imports endnotes as part of the text at the end of the story.

Use Typographer’s Quotes Ensures that imported text includes left and right quotation marks (“ ”) and

apostrophes (’) instead of straight quotation marks (" ") and apostrophes (').

Remove Styles And Formatting From Text And Tables Removes formatting, such as typeface, type color, and type

style, from the imported text, including text in tables. Paragraph styles and inline graphics aren’t imported if this

option is selected.

Preserve Local Overrides When you choose to remove styles and formatting from text and tables, you can select

Preserve Local Overrides to maintain character formatting, such as bold and italics, that is applied to part of a

paragraph. Deselect this option to remove all formatting.

Convert Tables To When you choose to remove styles and formatting from text and tables, you can convert tables to

either basic, unformatted tables or unformatted, tab-delimited text.

If you want to import unformatted text and formatted tables, import the text without formatting, and then paste the

tables from Word into InDesign.

Preserve Styles And Formatting From Text And Tables Preserves the Word document’s formatting in the InDesign or

InCopy document. You can use the other options in the Formatting section to determine how styles and formatting

are preserved.

Manual Page Breaks Determines how page breaks from the Word file are formatted in InDesign or InCopy. Select

Preserve Page Breaks to use the same page breaks used in Word, or select Convert To Column Breaks or No Breaks.

Import Inline Graphics Preserves inline graphics from the Word document in InDesign.

Import Unused Styles Imports all styles from the Word document, even if the styles aren’t applied to text.

Convert Bullets & Numbers To Text Imports bullets and numbers as actual characters, preserving the look of the

paragraph. However, in numbered lists, the numbers are not automatically updated when the list items are changed.

Track Changes For InCopy Selecting this option causes highlighting and strikeout to appear when you edit the

imported text in InCopy while Track Changes is turned on; deselecting this option causes all the imported text to be

highlighted as a single addition. Track Changes can be viewed in InCopy, not in InDesign.

Import Styles Automatically Imports styles from the Word document into the InDesign or InCopy document. If a

yellow warning triangle appears next to Style Name Conflicts, then one or more paragraph or character styles from the

Word document have the same name as an InDesign style.

Updated 18 June 2009

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