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Editing PDFs
Last updated 1/14/2015
Add to a numbered or bulleted list
You can add items to a numbered or bulleted list.
1 Choose Tools > Content Editing > Edit Text & Images .
2 Select the item in the numbered or bullet list above where you want to insert new text.
3 Right-click the text box, and choose Add List Item from the menu that appears.
4 Select the text in the new list item, and type the replacement text.
5 To change the number of a newly added list item, select the number, and type the new number.
6 To reposition the list item, place the pointer over the line of the bounding box (avoid the selection handles). When
the cursor changes to Move pointer
, drag the box to the new location. To maintain alignment with the other list
items, press Shift as you drag.
Add new text to a PDF
You can add or insert new text into a PDF using any of the fonts installed on the system.
1 Select Tools > Content Editing > Add Text.
2 Drag to define the width of the text block you want to add.
3 For vertical text, right-click the text box, and choose Make Text Direction Vertical.
4 Under Format in the Content Editing panel, choose the font, font size, and formatting options for the new text.
5 Type the text.
6 To resize the text box, drag a selection handle.
7 To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the
cursor changes to Move pointer
, drag the box to the new location. To maintain alignment with the other list
items, press Shift as you drag.
- ACROBAT 1
- XI HELP 1
- Legal notices 2
- Contents 3
- Chapter 1: What's new 8
- Reflow text on a page 9
- Find and replace 9
- Rearrange pages 9
- Create and distribute forms 10
- Create and combine PDFs 11
- Create tool sets 12
- Protect PDFs 13
- Add password protection 14
- Export formats and options 15
- Chapter 2: Workspace 16
- View PDFs in Read mode 26
- View PDFs in Full Screen mode 27
- Change the PDF/A viewing mode 28
- Keyboard shortcuts 34
- Keys for navigating a PDF 36
- Keys for general navigating 38
- Navigating PDF pages 40
- Move through a PDF 41
- Jump to a specific page 41
- Jump to bookmarked pages 41
- Retrace your viewing path 43
- Navigate with links 43
- PDFs with file attachments 43
- Article threads 43
- Adjusting PDF views 44
- Show a page at actual size 45
- 2 Do any of the following: 46
- Use split-window view 48
- Open a new window 49
- Close a window 49
- Internet Explorer 8 and 9 50
- Google Chrome 51
- Mozilla Firefox 51
- Apple Safari 52
- Flash Player installs for IT 56
- View grids 57
- Create ruler guides 57
- Change guide colors 58
- Measuring tool options 59
- Measuring preferences 59
- Cancel checkout 61
- Prepare document properties 61
- Check in 62
- Updating Acrobat 62
- Opening PDFs 63
- Open a PDF in a web browser 64
- Asian language PDFs 65
- • Drag the slider 69
- Rotate the page view 70
- Page through a document 91
- Adobe Digital Editions 97
- Set Touch Mode preference 98
- Preferences for viewing PDFs 100
- Full Screen preferences 101
- General preferences 102
- Page Display preferences 103
- More Help topics 104
- Working with online accounts 105
- Workspace basics 106
- Welcome Screen 107
- Menus and context menus 108
- Toolbars 108
- Quick tools 109
- Common Tools 109
- Task panes 110
- Tool sets 110
- Create a tool set 111
- Workspace 112
- Navigation pane 113
- Document message bar 114
- Set preferences 115
- Chapter 3: Creating PDFs 117
- Drag-and-drop to create PDFs 118
- Create a blank PDF 119
- About Acrobat PDFMaker 121
- Convert a file to PDF 122
- Creating PDFs 123
- Convert Excel files to PDF 124
- Convert Visio files 129
- Last updated 1/14/2015 133
- Scan documents to PDF 135
- Optimize a scanned PDF 136
- Scanning options 137
- Scanner Options dialog box 137
- Scanning tips 139
- Correct OCR text in PDFs 140
- Acrobat Distiller overview 141
- Manage the conversion queue 141
- Distiller preferences 142
- Adobe PDF conversion settings 144
- Adobe PDF presets 145
- Customize Adobe PDF settings 147
- Adobe PDF settings 148
- Images panel options 149
- Fonts panel options 150
- Color panel options 150
- Advanced panel options 152
- Standards panel options 153
- PDF compatibility levels 154
- Share custom PDF settings 155
- Compression methods 156
- Overview of PDF creation 158
- Using the Adobe PDF printer 160
- PDF fonts 164
- Converting web pages to PDF 166
- (Windows) 167
- Convert a web page to PDF 168
- Copy the URL of a web link 169
- Web page conversion options 170
- Text Settings 171
- Chapter 4: Editing PDFs 172
- Add new text to a PDF 174
- How to edit text in a PDF 177
- Extract pages 178
- Move or copy pages 179
- Delete or replace pages 180
- Renumber pages 183
- Define an initial view 187
- Add page transitions 188
- PDFs converted to web pages 189
- PDF properties and metadata 190
- Create document properties 191
- Edit document metadata 191
- View object data and metadata 192
- PDF layers 193
- Show or hide layers 194
- Reorder layers 196
- Add layer navigation 196
- Import layers (Acrobat Pro) 197
- Editing layered content 197
- PDF articles 198
- View and edit an article 199
- About page thumbnails 200
- Create page thumbnails 201
- Define the tabbing order 202
- About bookmarks 202
- Create a bookmark 203
- Edit a bookmark 203
- Create a bookmark hierarchy 204
- Optimizing PDFs 205
- Optimize a PDF (Acrobat Pro) 206
- Images panel 207
- Fonts panel 208
- Transparency panel 208
- Discard Objects panel 208
- Enable Fast Web View in a PDF 209
- Links and attachments in PDFs 210
- Create a link 211
- Edit a link 211
- Create web links from URLs 212
- Link to a file attachment 213
- Destinations 213
- View and manage destinations 213
- Create and link a destination 213
- Add an attachment 214
- Geospatial PDFs 215
- About geospatial PDFs 216
- Create geospatial PDFs 216
- Interact with geospatial PDFs 216
- Find map locations 217
- Mark geospatial locations 217
- 2 Select a snap-to option: 218
- 3 Do one of the following: 218
- About actions 219
- Action types 220
- Trigger types 221
- Action wizard (Acrobat Pro) 222
- Create a custom action 223
- Manage custom actions 224
- Import an action 225
- Chapter 5: Forms 226
- Options for working in forms 229
- Save forms 231
- Print forms 231
- Clear forms 231
- Sample forms 231
- Collect user data 233
- Compile form data 233
- Manage form data files 234
- PDF forms basics 235
- About forms 236
- Forms preferences 236
- About buttons 237
- Add a submit button 238
- Edit a button 240
- Scale and position buttons 240
- About web forms 242
- Add submit functionality 242
- Add a Reset Form button 243
- Add an Import Data button 243
- PDF form field properties 244
- About form field properties 245
- Modify form field properties 245
- Check boxes 247
- Drop-down and list box 247
- Radio buttons 248
- Text Fields 248
- Percentage 251
- PDF form field basics 254
- Lay out form fields on a grid 255
- Copy a form field 255
- Create a copy of a form field 256
- Select multiple form fields 257
- Move individual form fields 258
- PDF barcode form fields 259
- Add a barcode field 260
- Test a barcode field 261
- Set form field navigation 262
- Create forms for EchoSign 266
- Adding JavaScript to forms 268
- About Forms Tracker 269
- Chapter 6: Combining files 270
- Add another header and footer 271
- Add Bates numbering 272
- Remove Bates numbering 273
- Rotate pages 274
- Crop PDF pages 281
- Remove white margins 282
- Undo cropping 282
- Combining files 283
- Change the visual appearance 284
- Add a header 284
- Additional resources 285
- View files in a list 286
- 2 Save the PDF Portfolio 287
- 1 Do one of the following: 287
- Share PDF Portfolios 289
- Overview of PDF Portfolios 290
- PDF Portfolio window overview 291
- Preview modes 294
- Layouts (Acrobat Pro) 296
- Create merged PDFs 297
- Insert one PDF into another 299
- Add watermarks to PDFs 300
- Update a watermark 301
- Add backgrounds to PDFs 302
- Mark up text with edits 305
- Add a note to a text edit 306
- Insert text 306
- Delete text 306
- Delete text markups 306
- Preparing for a PDF review 307
- Commenting in PDFs 310
- Commenting preferences 313
- Add a sticky note 314
- Add a text comment 315
- Add a line, arrow, or shape 316
- Group and ungroup markups 316
- Ungroup markups 317
- Add a text box 317
- Add an audio comment 318
- Paste images as comments 319
- Starting a PDF review 320
- Start an email-based review 321
- Sharing PDFs 322
- Email account preferences 323
- Create a Buzzword document 324
- Review a PDF 324
- Join a review 325
- Send comments in email 326
- Adding a stamp to a PDF 327
- Open the Stamps palette 328
- Apply a stamp 328
- Create a custom stamp 329
- Tracker overview 330
- Track reviewed PDFs 331
- Save the PDF with comments 331
- Update your review profile 332
- Tracker preferences 333
- Managing comments 334
- Reply to comments 335
- Set a status or check mark 336
- Print a comment summary 336
- Find a comment 337
- Delete comments 337
- Delete a comment 338
- Unlock a comment 338
- Import Comments 339
- Export comments 339
- Approval workflows 342
- Approve a PDF 343
- How to use webmail in Acrobat 344
- Saving PDFs 346
- Recover lost changes 347
- Reduce file size by saving 347
- Image conversion settings 348
- PNG options 349
- TIFF options 349
- HTML options 350
- Spreadsheet options 350
- Text and XML options 351
- Conversion options 353
- Reusing PDF content 355
- Select text and images 356
- Select a column of text 356
- Select all the text on a page 356
- Copy selected text 356
- Copy images 357
- Take a snapshot of a page 358
- Chapter 9: Security 359
- Securing PDFs with passwords 360
- Add a password to a PDF 361
- Restrict editing of a PDF 362
- Remove password security 364
- Opening secured PDFs 365
- Create a user security policy 366
- Create a certificate policy 367
- Export security settings 369
- Revoke a policy-protected PDF 370
- What does the warning mean? 371
- Certificate security 373
- Change encryption settings 374
- Remove encryption settings 374
- Add a certificate from email 375
- Verify your own certificate 377
- Management ES 378
- Security 380
- Redaction codes (Acrobat Pro) 383
- Digital IDs 387
- Register a digital ID 389
- Delete your digital ID 390
- Protecting digital IDs 390
- Security policies 392
- Password protect PDFs 395
- Sign a PDF 396
- Use a webcam 398
- Fax or email signed PDF 399
- Validating digital signatures 400
- Sign in Preview Document mode 403
- Certify a PDF 404
- Timestamp a document 404
- Validate a digital signature 404
- Remove a digital signature 405
- Trust a signer’s certificate 406
- XML data signatures 407
- Manage trusted identities 408
- Setting certificate trust 409
- Certificate-based signatures 410
- Set signing preferences 411
- Set up a roaming ID account 413
- PKCS#12 modules and tokens 413
- Configure a timestamp server 414
- Sign documents electronically 416
- Chapter 11: Printing 418
- Print in black and white 419
- Print at a different size 419
- Print posters and banners 420
- Print booklets 421
- Print comments 421
- Print a portion of a page 422
- Print to file 422
- Comments & Forms 422
- Pages to Print 423
- Orientation 423
- Print Layers 424
- Create print presets 424
- Print button 426
- About booklets 426
- Print a booklet 427
- Advanced PDF print settings 428
- About advanced print settings 429
- PostScript options 430
- Output options (Acrobat Pro) 431
- Marks And Bleeds options 434
- Managing color (Acrobat Pro) 436
- Prepare to print separations 437
- Print separations 437
- Printing PDFs in custom sizes 439
- Scale a document for printing 440
- Accessibility issues 444
- Logical reading order 445
- Primary language 445
- Bookmarks 446
- Color contrast 446
- Page content 446
- Tagged content 446
- Tagged annotations 446
- Tab order 447
- Character encoding 447
- Tagged multimedia 447
- Field descriptions 449
- Alternate text 449
- Figures alternate text 449
- Nested alternate text 449
- Associated with content 449
- WCAG mapping to PDF/UA 452
- Tag a region 459
- Change the tag for a region 459
- Apply a heading tag 460
- Apply a figure tag 461
- Check and correct figure tags 461
- Remove all tags from a PDF 463
- Accessibility preferences 464
- Scroll automatically 466
- Reflow a PDF 467
- Read a PDF with Read Out Loud 468
- Read PDF form fields out loud 469
- Interrupt reading out loud 469
- Content panel options 470
- About the Tags panel 471
- View tags in the Tags panel 471
- Edit tags with the Tags panel 472
- Add alternate text to links 473
- Create a new child tag 474
- Add tags to comments 474
- Standard PDF tags 475
- Container elements 476
- Label and list elements 476
- Special text elements 476
- Table elements 477
- Inline-level elements 477
- Special inline-level elements 477
- Creating accessible PDFs 478
- Tag the PDF 479
- About tags in combined PDFs 480
- About accessible PDFs 484
- Searching PDFs 486
- Find and replace text in PDFs 487
- Find text in multiple PDFs 488
- Review search results 488
- Advanced Search Options 489
- Boolean operators 490
- Search features preferences 491
- Creating PDF indexes 492
- Searching and indexing 493
- Indexing Options dialog box 494
- Revise an index (Acrobat Pro) 495
- Setting 3D views in PDFs 497
- Display a view 498
- Change the default view 498
- Delete a 3D view 499
- Play multimedia in PDFs 499
- Multimedia Trust (Legacy) 500
- Measuring 3D objects in PDFs 501
- Measure 3D objects 502
- Units and markup options 503
- Interacting with 3D models 504
- Model Tree overview 507
- Create cross sections 508
- Cross-section properties 509
- Change camera properties 510
- Displaying 3D models in PDFs 511
- 3D toolbar overview 512
- 3D toolbar view controls 513
- 3D preferences 514
- Add a 3D Comment to an object 516
- Adding multimedia to PDFs 517
- Add multimedia files to a PDF 518
- 3D properties (Acrobat Pro) 521
- Run a JavaScript 522
- (Acrobat Pro) 524
- About printer marks in PDFs 525
- Embed printer marks in a PDF 525
- Fix hairlines 526
- Preview color separations 529
- Check ink coverage 530
- Set the background color 530
- View color warnings 530
- About flattening 531
- Highlight (preview) options 533
- Create a flattener preset 535
- Apply a flattener preset 536
- About color conversion 536
- Convert document colors 538
- Convert object colors 539
- Ink Manager overview 540
- Trapping color (Acrobat Pro) 541
- Adobe In-RIP trapping 542
- Trap a PDF 542
- Delete a trap preset 543
- Assign a trap preset to pages 543
- Trap preset options 544
- Trap appearance 545
- Trap thresholds 545
- About trapping black 546
- Adjust the trapping sequence 548
- View results as comments 551
- Embed an audit trail 551
- Create a results report 552
- About inventory reports 553
- About preflight profiles 554
- View profiles 555
- Set up favorite profiles 555
- Add and remove profiles 556
- Import a preflight profile 557
- Export a preflight profile 557
- Lock a profile 557
- Password protect a profile 557
- Change profile settings 558
- Preflight alert options 559
- View a profile summary 559
- About output intents 561
- About preflight fixups 563
- Add fixups to a profile 563
- Create or modify fixups 565
- Set up favorite single fixups 566
- About droplets and actions 567
- About preflight inspections 568
- The Preflight dialog box 569
- Run a preflight inspection 569
- Preflight preferences 570
- Highlighting tab 571
- Property groups 574
- Add checks to a profile 576
- Set up favorite single checks 577
- Chapter 17: Color management 579
- Install a color profile 581
- Embed a color profile 581
- Do you need color management? 583
- Keeping colors consistent 584
- work with 585
- Color settings 586
- Working space options 587
- Color-managing documents 588
- Proofing colors 589
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