Adobe Acrobat 7 Professional Manual de usuario

Using the How To pagesThe How To pages supplement the Complete Acrobat 7.0 Help, offering overviews of some popular topics. The How To window appears

Using the files pane of the Organizer windowThe files pane in the Organizer window lists the PDF files that are within the subcategory or folder sele

Using the pages pane of the Organizer windowThe pages pane of the Organizer window displays thumbnails for every page of all PDF files that are selec

ADOBE PDF CREATIONAbout creating Adobe PDF filesCreating Adobe PDF files from other applicationsUsing the Adobe PDF printerCreating a custom page siz

About creating Adobe PDF filesYou can convert a variety of file formats to Adobe Portable Document Format (PDF), a universal file format that preserv

Creating Adobe PDF files from other applicationsYou can create Adobe PDF files from applications other than Acrobat using any of three methods.Use th

Using the Adobe PDF printerIn an authoring application such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert your file

Setting Adobe PDF printing preferences (Windows)Printing preferences apply to all applications that use the Adobe PDF printer, unless you change the

Setting Adobe PDF printer properties (Windows)In Windows, you can usually leave the Adobe PDF properties unchanged, unless you have configured printe

Configuring the Adobe PDF printer (Mac OS)In Mac OS, you configure the Adobe PDF printer in three places: Distiller, your authoring application'

Creating a custom page sizeIt's important to distinguish between page size (as defined in the source application's Document Setup dialog bo

Using Acrobat OnlineThrough Acrobat Online, you'll find product information and links for downloading plug-ins and updates, as well as informati

Creating Adobe PDF Files Using PDFMakerAbout Acrobat PDFMakerConverting web pages in Internet Explorer (Windows)Converting Microsoft Office files (Wi

About Acrobat PDFMakerFiles created in a number of applications (including Microsoft Access, Excel, Internet Explorer, Outlook, PowerPoint, Project,

Converting web pages in Internet Explorer (Windows)Acrobat adds the Adobe PDF toolbar and Convert Current Web Page To An Adobe PDF File button to In

Converting Microsoft Office files (Windows)Files created in a number of Microsoft applications can be converted directly to Adobe PDF without leaving

About PDF conversion settings (Microsoft Office files) The options in the Acrobat PDFMaker dialog box determine the settings that the PDFMaker featur

Converting Microsoft Word headings and styles to Adobe PDF bookmarksYou control whether to convert Word headings and styles to bookmarks with the opt

Converting Microsoft Word document features to Adobe PDF featuresYou can use the PDF conversion settings to convert visible Word comments to PDF note

Converting Microsoft Office files (Mac OS)The default Acrobat installation adds two Convert To Adobe PDF buttons to the toolbar that let you create A

Converting Microsoft Outlook email messages (Windows)Acrobat adds the PDFMaker toolbar to the Microsoft Outlook application, which lets you convert o

Converting Microsoft Project files (Windows)You convert Microsoft Project files to Adobe PDF files in the same way as you convert Office files to Ado

Accessing the Adobe Solutions NetworkThe Adobe Solutions Network (ASN) provides various product and technical resources for developing with Acrobat a

Converting Microsoft Access files (Windows)You convert Microsoft Access files to Adobe PDF files in the same way as you convert Office files to Adobe

Converting Microsoft Publisher files (Windows)Adobe PDF files converted from Microsoft Publisher support crop marks, bleed marks, links, bookmarks, s

Converting Microsoft Visio files (Windows)The default Acrobat installation adds the PDFMaker toolbar to Microsoft Visio, which lets you convert one o

Selecting Visio layers to convert to Adobe PDF layersYou can convert a Visio drawing that contains layers to a PDF file and retain some or all of the

Converting Autodesk AutoCAD files (Windows)The default Acrobat installation adds three Convert To Adobe PDF buttons to the toolbar that allow you to

Selecting AutoCAD layers to convert to Adobe PDF layersIf you choose to create a PDF file that retains some AutoCAD layers, you can specify which lay

Saving AutoCAD layer conversion settingsYou can name a PDF settings configuration only after you have added at least one AutoCAD layer from the Layer

Editing PDFMaker conversion settings (Windows)You can use one of several sets of predefined PDFMaker settings for converting application files to Ado

Creating Adobe PDF Files Using AcrobatCreating Adobe PDF files using Acrobat DistillerCreating PostScript filesCreating Adobe PDF files from various

Creating Adobe PDF files using Acrobat DistillerAcrobat Distiller provides easy and repeatable Adobe PDF creation according to your specifications. B

Using online supportIf you have an Internet connection, you can use the Online Support command to access additional resources for learning Acrobat. T

Setting Distiller preferencesThe Distiller preferences control global Distiller settings.To set Distiller preferences:1. In Acrobat Distiller, choos

Creating PostScript filesIn some cases, you might first want to create a PostScript file and then convert this file to Adobe PDF. For example, advanc

Using watched folders to convert PostScript files automaticallyYou can configure Distiller to look for PostScript files in certain folders called wat

Creating Adobe PDF files from various file typesYou can convert different types of files to Adobe PDF by opening the files using the Create PDF From

Creating Adobe PDF files by dragging and droppingYou can convert a variety of image, HTML, and plain-text file types to Adobe PDF files by dragging t

Creating Adobe PDF files from multiple files You can convert different types of files and combine them into one Adobe PDF file by using the Create PD

Creating Adobe PDF files from paper documentsYou can create an Adobe PDF file directly from a paper document using a scanner. During scanning, you ca

Converting scanned pages to Adobe PDFYou can use the Create PDF From Scanner command to run your scanner. Before you begin scanning, make sure that y

Using Image Settings optionsThe Image Settings options control how scanned images are filtered and compressed in the Adobe PDF document. Default sett

Scanning tipsBefore you scan paper documents, consider the following tips and techniques:● Acrobat scanning accepts images between 10 and 3,000 p

Customer supportWhen you register your product, you are eligible for product support. Visit the Adobe support website for details or refer to the tec

Converting image-only scanned pages to searchable textIf you did not apply OCR when you scanned the paper document, you can apply it afterward using

Correcting words on converted pagesIf you choose the PDF Formatted Text and Graphics format as the PDF Output Style, Acrobat "reads" bitmap

Creating Adobe PDF files from downloaded web pagesAn Adobe PDF file created from HTML pages is like any other PDF file. You can download and convert

Converting web pages by specifying a URLYou can download and convert web pages from the top level of a URL, with each web page becoming multiple PDF

Downloading and converting linked web pagesIf a web page that you converted to an Adobe PDF file contains links, you can download and convert any of

Specifying conversion settings for capturing web pagesYou can specify conversion settings for each type of file to be downloaded. These options apply

Setting display options for converted HTML pages You can determine the font properties and other display characteristics, such as text and background

Setting Web Capture preferencesYou can set several preferences for opening Adobe PDF documents created from web pages and for customizing the process

Creating Adobe PDF files from screen capturesYou can quickly convert screen captures to Adobe PDF files.To convert screen captures to Adobe PDF files

Setting conversion options for image files You can set compression and color management options for supported image files. The compression settings a

Adobe PressAdobe Press offers books that provide in-depth training on Adobe software, including the Classroom in a Book® series. To purchase Adobe Pr

Setting conversion options for nonimage filesYou can set Adobe PDF settings and Adobe PDF Security settings for supported application files. For Adob

Setting display options for converted text filesYou can determine the font properties and other display characteristics of text files that you conver

Adobe PDF SettingsUsing default Adobe PDF settings filesCreating custom Adobe PDF settingsAdobe PDF settings optionsMaking custom Adobe PDF settings

Using default Adobe PDF settings filesAdobe PDF settings, which are customizable, determine the characteristics of the PDF file created. You can choo

Creating custom Adobe PDF settingsYou may want to create custom conversion settings for certain jobs or output devices. The selections you make deter

Adobe PDF settings optionsYou can edit the options in a selected settings file. The settings panels appear different in Windows and Mac OS.Related Su

General options The General options enable you to specify the version of Acrobat to use for file compatibility and other file and device settings.Ado

Images optionsThe Images options specify compression and resampling for images. You may want to experiment with these options to find an appropriate

Fonts optionsThe Fonts options specify which fonts to embed in an Adobe PDF file, and whether to embed a subset of characters used in the PDF file. Y

Color optionsWhether you are using color management information in the PostScript file, using Distiller CSFs, or defining custom settings, you set al

The Adobe Certification programThe Adobe Certification program offers users, instructors, and training centers the opportunity to demonstrate their p

Advanced options The Advanced options specify which Document Structuring Conventions (DSC) comments to keep in an Adobe PDF file and how to set other

Standards optionsYou can check document content in the PostScript file to make sure it meets standard PDF/X1-a, PDF/X-3, or PDF/A criteria before cre

Making custom Adobe PDF settings available to other usersYou can reuse and share settings with other users. If you save the custom settings file in t

Compressing and downsampling imagesWhen converting PostScript files to Adobe PDF, you can compress text and line art (which is also called vector obj

Methods of compressionDistiller applies ZIP compression to text and line art, ZIP or JPEG compression to color and grayscale images, and ZIP, CCITT G

Applying different settings to different imagesWhen Distiller processes a file, it normally applies the compression settings to images throughout the

Accessing and embedding fontsWhen converting a PostScript file to Adobe PDF, Distiller needs access to the file's fonts to be able to insert app

Adding and removing fontsAcrobat provides a default font folder for Distiller to monitor. You can also add your own font folders. If a PostScript fil

About font embedding and substitutionA font is embedded only if it contains a setting by the font vendor that permits it to be embedded. Embedding pr

Previewing Adobe PDF documents without embedded fontsYou may want to see a preview of how substituted fonts will look in your Adobe PDF document to h

ACROBAT ESSENTIALSWhat is Adobe PDF?Why use Adobe PDF?Working with Adobe AcrobatUpdating Acrobat

Finding PostScript font namesIf you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use an Adobe

Saving and Converting Adobe PDF ContentSaving Adobe PDF filesReducing Adobe PDF file sizeConverting Adobe PDF documents to other file formatsConverti

Saving Adobe PDF filesIf you modify an Adobe PDF document in Adobe Acrobat Professional--for example, by adding comments--you can save your changes b

Saving document changesIf the document properties allow, you can save your changes to the current Adobe PDF document. Otherwise, you can save your ch

Preventing and recovering lost changesThe Autosave feature guards against losing your work in case of a power failure by incrementally, and at regula

Reducing Adobe PDF file sizeReducing the size of Adobe PDF files improves their performance--particularly when they're being accessed on the web

Converting Adobe PDF documents to other file formatsYou can convert text and images in Adobe PDF documents to a different file format using the Save

Conversion options for PostScript or Encapsulated PostScript (EPS) You can convert an Adobe PDF document to PostScript for use in printing and prepre

Conversion options for HTML, XML, or plain text formatBy default, images are converted to JPEG format.EncodingRefers to the binary values, based on i

Conversion options for JPEG and JPEG2000 formatWhen you save a PDF document in an image format, each page is saved as a separate file. By default, fi

What is Adobe PDF?Portable Document Format (PDF) is a universal file format that preserves the fonts, images, and layout of source documents created

Conversion options for PNG formatPNG format is useful for images that will be used on the web. When you save an Adobe PDF document in an image format

Conversion options for TIFF formatTIFF is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout application

Conversion options for Rich Text Format or Microsoft Word formatIf you have an Adobe PDF version of a document, but you don't have the original

Converting to accessible textYou can convert a PDF document to accessible text or plain text. Accessible text follows the reading order preference se

Converting images to an image format In addition to saving every page (text, images, and vector objects) to an image format using the File > Save

FORMSAbout Adobe PDF formsSetting Forms preferences

About Adobe PDF formsAn Adobe PDF form is an electronic-based document that can collect data from a user and then send that data via email or the web

Elements of an Adobe Acrobat PDF formA PDF form created by Acrobat Professional can contain the following form elements:ButtonCan specify an action,

Guidelines for creating a new form in Adobe Acrobat ProfessionalTo design a form from scratch, follow these general steps:● Define the form data

Setting Forms preferences To control various aspects of your interaction with form fields, use the Forms preferences. Note: These preferences aren&ap

Why use Adobe PDF?Governments and enterprises around the world have adopted PDF to streamline document management and reduce reliance on paper. For e

Creating Adobe PDF FormsUsing Adobe Designer to create forms (Windows)Making a form fillableCreating forms from scratchCreating and editing form fiel

Using Adobe Designer to create forms (Windows)Adobe Designer is an application that comes with Adobe Acrobat Professional for Windows and can also be

About Adobe Designer (Windows)Adobe Designer simplifies the creation of form designs for deployment as Adobe PDF or HTML forms. Using Designer, you c

Starting Adobe Designer (Windows)You can start the Adobe Designer application from within Adobe Acrobat Professional while initiating a forms-related

Making a form fillableYou can add interactive form fields to a PDF document by using the extensive form tools in Adobe Designer (Windows) or the basi

Creating PDF forms from existing paper formsCreating an Adobe PDF form from an existing form lets you maintain your organization's corporate ide

Creating forms from scratchAdobe Designer is a client-based point-and-click graphical form design tool that simplifies the creation of form designs f

Creating and editing form fieldsIf you've already created a PDF form with the Acrobat form tools, but want to take advantage of the extensive fo

Editing or deleting form fields in AcrobatYou can edit the properties of, resize, or delete a single form field or multiple form fields simultaneousl

Selecting form fieldsYou can select multiple form fields and then modify the appearance, size, and location of all of them at once. When you select m

Using HelpAbout the built-in help featuresUsing Help for vision- and motor-impaired usersOpening the Help documentationUsing the How To pagesUsing Ac

Working with Adobe AcrobatAdobe Acrobat 7.0 Professional software offers robust tools that make it easy to exchange Adobe PDF files, conduct electron

Duplicating form fieldsYou can duplicate form fields on the same page or across pages. When you duplicate a form field, users can fill in one form fi

Creating multiple form fields with AcrobatYou can quickly create multiple form fields that have the same field types or even different form field typ

Setting Acrobat form field propertiesYou can set a variety of properties for an Acrobat form field, depending on the form field type. For example, th

Defining the tabbing order of form fieldsIf a PDF document isn't tagged and doesn't have a specified tab order, the order in which the form

Changing Acrobat check box propertiesCheck boxes are the simplest form fields and they share the same General, Appearance, and Actions tabs as the ot

Changing combo box propertiesThe Options tab in the Combo Box Properties dialog box specifies a list of items and export values for a user to select

Changing text field propertiesText fields can be set up to accept user input, to display text strings, and to allow multiple lines of text. You can a

Format optionsIn the Select Format Category menu, you can choose the format of data entered in text and combo box form fields, such as numbers, perce

Validation optionsUse validation properties to restrict entries to specified ranges, values, or characters. This ensures that users enter the appropr

Calculation optionsThe calculation options let you perform mathematical operations on existing form-field entries and display the result. You can use

If you want to navigate Adobe PDF documentsTo move through pages of a PDF document, click the navigation buttons on the status bar, use the up and do

Changing list box propertiesThe properties for a list box form field are similar to the properties for a combo box. However, the Selection Change tab

Changing radio button propertiesTo create related radio buttons, each radio button field must have the same Name property as the related radio button

Changing digital signature field propertiesWhen you create a digital signature form field, you can specify an action to be executed when the form fie

Positioning form fieldsYou can position form fields in a PDF file manually; by aligning, centering, or distributing multiple fields relative to one o

Moving form fields manuallyYou can manually position one or more form fields in a PDF file by dragging, by using keyboard keys, or with the Cut and P

Aligning, centering, and distributing form fieldsYou can quickly position form fields by aligning them relative to one another, centering them relati

Positioning form fields with gridsYou can use grids to help position form fields at precise points on a page. The grid lines do not get printed. You

Using templates to generate forms dynamically with AcrobatYou can define a page in your document as a template, which can then be used to dynamically

Creating buttonsButtons are most commonly associated with forms, but you can add them to any document. Buttons can open a file, play a sound or movie

Creating interactive buttonsButtons are an easy, intuitive way to let users initiate an action in Adobe PDF documents. Buttons can have a combination

If you want to select and copy text, tables, or imagesTo copy an image, a table, or a small amount of text, use the Select tool . The pointer in the

Customizing button displaysA button can have a label, an icon, or both. You can change how the button appears in each mouse state (Up, Down, and Roll

Showing and hiding image buttonsIn some cases, you may want the button area to be invisible until the pointer moves over it. By alternately showing a

Making Adobe PDF forms accessibleYou can make your form fields accessible to vision- and motion-challenged users by adding tags to the PDF file and b

Making Adobe PDF forms web-readyPDF forms can be useful for submitting and collecting information over the web. This is done by providing several but

Creating Acrobat submit buttons Use the Submit A Form action to send form data to an email address or to a web server by specifying a Uniform Resourc

Creating Reset Form buttonsUse the Reset A Form action to create a button that allows users to clear any form data already entered.To create a Reset

Creating Import Data buttonsYou can use the Import Form Data action to enable users to fill out common form fields, such as name and email address, w

Defining CGI export valuesAn export value is the information sent to a CGI application to identify a user-selected form field. You need to define an

Using custom JavaScripts in formsThe JavaScript language lets you create interactive web pages. Adobe has enhanced Java-Script so that you can easily

Filling in Adobe PDF FormsAbout completing Adobe PDF formsCompleting Adobe PDF formsImporting form dataExporting form dataEmailing completed forms

If you want to set tool and object propertiesYou can customize many settings in Acrobat by choosing Edit > Preferences (Windows) or Acrobat > P

About completing Adobe PDF formsAdobe PDF forms can be static or interactive. Static PDF forms must be printed in order to be filled in, while intera

Completing Adobe PDF formsIf a PDF form contains interactive form fields, you can fill in the form with the Basic toolbar's Hand tool. When you

Completing fields automaticallyYou can use the Auto-Complete Forms preferences to save time when filling in forms. If the first few characters you ty

About form fields that span multiple pagesDynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you've e

About typing in forms with barcodesPDF forms can contain barcode form fields that the creator of the PDF document added for various identification pu

Spell-checking text in formsYou can spell-check the text you typed in note comments and form fields. However, you cannot check the spelling of text i

Importing form dataIn addition to filling out a PDF form manually, you can import file data from a text (TXT), Extensible Markup Language (XML), Acro

Exporting form dataYou can export the data you've entered into a form to a separate file. Exporting form data lets you save existing data to a f

Emailing completed formsPDF forms can contain an email-based submit button that exports the information that you entered into the PDF form, which you

Submitting PDF forms with a desktop email applicationWhen you click an email-based submit button in a PDF form, you have the option to submit the for

If you want to insert, append, or extract pagesTo insert, remove, or use pages in other ways, use the commands on the Document > Pages menu. You c

Submitting PDF forms with a web-based email serviceWhen you click an email-based submit button in a PDF form, you have the option to submit the form

Submitting a PDF form at a different timeWhen you click an email-based submit button in a PDF form, you have the option to not submit the form data a

Collecting Data from Submitted FormsCollecting form data by email

Collecting form data by emailAfter you've created a PDF form that contains form fields and an email-based submit button, you can use the Initiat

Creating a spreadsheet from form data Once you've collected PDF form data in FDF or XML format from multiple users, you can organize the form da

REVIEW AND MARKUPTypes of review workflowsReviewing documents with additional usage rightsTool operation basicsUsing email in a reviewManaging review

Types of review workflows You can conduct reviews for many types of content by sending out a PDF version of the source document for review. Adobe Acr

Reviewing documents with additional usage rightsBy including additional usage rights in a PDF document, you can invite Adobe Reader 7.0 users--in add

Tool operation basics Adobe Acrobat provides all the tools you need to complete a PDF document review. Acrobat includes wizards to help initiators se

Using email in a reviewTo send a PDF document for review, you need an email application and a mail server connection. Acrobat works with most email a

If you want to add headers, footers, watermarks, and backgroundsChoose Document > Add Headers & Footers to add headers and footers. (See Addin

Managing reviews using the TrackerThe Tracker adds a distinct advantage to managed email-based, browser-based, and offline reviews: It monitors all A

Using Commenting ToolsAbout adding commentsSelecting tools to add commentsAdding note commentsIndicating text editsHighlighting, crossing out, and un

About adding commentsA comment refers to a note, highlight, stamp, and any other markup that you've added to an Adobe PDF document using the com

Selecting tools to add commentsThe Commenting and Drawing Markups toolbars don't appear by default unless you select them or open a PDF document

Adding note commentsA note comment is the most frequently used comment. You can use the Note tool to add notes on any page in the document, and you c

Indicating text editsYou can use text edit comments in an Adobe PDF document to indicate where text should be edited in the source file. These text e

Highlighting, crossing out, and underlining textYou can use the Highlight Text tool, the Cross-Out Text tool, and the Underline Text tool to add comm

Adding stampsYou can use the Stamp tool to apply a stamp to an Adobe PDF document in much the same way you would use a rubber stamp on a paper docume

Creating custom stamps You can create custom stamps from PDF, JPEG, bitmap, Adobe Illustrator (AI), Adobe Photoshop (PSD), and Autodesk AutoCAD (DWT,

Deleting custom stampsUse the Stamps palette to delete custom stamps and stamp categories. You can delete only the custom stamps that you created, no

If you want to create documents that extend features to Adobe Reader usersIf you want to create a PDF document that gives Adobe Reader users some of

Marking up documents using drawing toolsYou can use the drawing tools to mark up a document with lines, circles, and other shapes, called drawing mar

Marking up AutoCAD drawings (Windows)You can add comments and markups to a PDF document that was created from an Autodesk AutoCAD drawing. The review

Grouping markupsYou can group two or more markups together so that your comments function as a single comment. You might group your markups temporari

Adding comments in a text boxYou can use the Text Box tool to create a box that contains text in an Adobe PDF document. You can position it anywher

Using the Callout toolUse the Callout tool to create text box markups that point to specific areas of a PDF document. Callout markups are especially

Using the Pencil toolThe Pencil tool lets you draw free-form lines in Adobe PDF documents. Use the Pencil Eraser tool to erase parts of the pencil ma

Using the Dimensioning toolUse the Dimensioning tool to add a line markup that spans between two points. You can add lines that include your text com

Adding attachments as commentsAcrobat allows you to add a file or audio attachment as a comment by using the Attach A File As A Comment tool on the C

Using the Record Audio Comment toolYou can use the Record Audio Comment tool to add a prerecorded WAV or AIFF file as a comment or to record and plac

Using the Attach File As Comment toolUse the Attach File As Comment tool in the Commenting toolbar to embed a file at a selected location in an Adobe

If you want to create a secure documentAcrobat provides several methods of applying security: ● Use digital signatures to indicate approval of a

Pasting an image from the ClipboardYou can use the Paste Clipboard Image As Stamp tool to add images to a PDF document. You can copy most image forma

Spell-checking comments and formsYou can spell-check the text you add in note comments and form fields. However, you cannot check the spelling of tex

Setting Spelling preferencesYou can specify whether words are spell-checked while you type, which underline color is used for underlined words, and w

Adding words to a dictionaryYou can add to the list of words (the dictionary) that are recognized when spell-checking text in note comments and form

Setting Commenting preferencesSet Commenting preferences to change the way you view comments in PDF documents. For example, you can make comments eas

Changing the appearance of commentsYou can change a comment's color and appearance in the Properties toolbar or the Properties dialog box. For s

Initiating Document ReviewsSetting up an email-based reviewSetting up a browser-based reviewTracking review comments

Setting up an email-based reviewWhen an initiator sends an Adobe PDF document in an email-based review, reviewers receive the PDF document as an emai

Starting an email-based reviewBefore you start an email-based review, make sure that your email application is configured to work with Acrobat. (See

Receiving commentsAfter a reviewer sends comments in an email-based review, the initiator receives the comments in an email attachment. When the atta

If you want to create an accessible document for vision- and motor-impaired usersAcrobat provides a set of features that let you create accessible do

Inviting additional reviewersIf you initiated an email-based or browser-based review, it's easy to invite more reviewers. If you're a revie

Setting up a browser-based reviewWhen an initiator sends an Adobe PDF document in a browser-based review, reviewers receive an email message with an

Starting a browser-based reviewAcrobat includes a wizard that helps you initiate a browser-based review. The wizard helps you select the PDF document

Example of setting up a browser-based reviewYou can set up a browser-based review in many different ways. The following steps provide you with sample

Setting Reviewing preferences for browser-based reviewsBefore you set up a browser-based review, you must specify the location where the review comme

Tracking review commentsThe Tracker lists all Adobe PDF documents that you have sent and received for email-based and browser-based reviews, and for

Sending review remindersDuring the review, you may want to send participants a reminder of their approaching deadline. While you can send an email me

Participating in Document ReviewsAbout reviewing documentsParticipating in an email-based reviewParticipating in a browser-based reviewDisplaying the

About reviewing documentsWhen you receive an Adobe PDF document to review, the way you review the document depends on how it was sent:● If the in

Participating in an email-based reviewWhen you open the attached PDF document as part of an email-based review, a tracked copy of the document opens

If you want to manage PDF filesAcrobat provides a host of features that let you organize and search PDF files:● Use the Organizer to quickly loca

Participating in a browser-based reviewWhen you receive an email message that invites you to participate in a browser-based review, opening the FDF a

Sending and receiving comments in a browser-based reviewWhen you add comments to a PDF document in a browser-based review, those comments remain on y

Working offline in a browser-based review If you prefer to work in Acrobat, you can review an Adobe PDF document offline. You can make your comments

Displaying the How To window during reviewsThe Reviewing panel in the Preferences dialog box lets you make sure that the How To window displays the a

Viewing and reviewing commentsThe most common type of comment is the note comment, which is like a sticky note attached to a document. A note comment

Replying to another reviewer's commentsTo respond to other reviewers' comments, use the Reply option from the Options menu in the pop-up wi

Deleting reply messagesIf you delete a comment that has been replied to, only the "parent" comment is deleted. Any replies to the deleted c

Managing CommentsSelecting, moving, and deleting commentsUsing the Comments ListExporting and importing commentsPrinting a summary of commentsCompari

Selecting, moving, and deleting comments To search for specific comments, filter comments, import and export comments, change comment status, and sum

Using the Comments ListThe Comments List lists the comments in an Adobe PDF document. You can use the Comments List to delete comments, change their

About the built-in help featuresAdobe® Acrobat® 7.0 Professional offers many built-in features to assist you while you work, including the Help windo

If you want to view an Adobe PDF document on the web PDF documents can be opened either in Acrobat or in a web browser. In Windows, you may need to c

Changing the review status of commentsYou can change the review status of comments to Accepted, Rejected, Cancelled, or Completed. Changing the revie

Marking comments with checkmarksCheckmarks can be used to indicate whatever you like. For example, you can use them to keep track of which comments y

Sorting commentsYou can sort comments in the Comments List by author, page, type, date, color, checked state, or status by person. In a thread of rep

Showing and hiding commentsYou can hide or show comments based on type, reviewer (author), status, or checked state. Hiding comments is also called f

Finding commentsYou can use a special comment search feature to find specific comments based on their text.To find a comment:1. Click the Comments t

Exporting and importing commentsWhen you participate in an email-based review or a browser-based review, you don't need to use the Import and Ex

Printing a summary of commentsSummarizing comments is a convenient way to get a synopsis of all the comments associated with an Adobe PDF document. W

Comparing two Adobe PDF documentsAs you revise an Adobe PDF document and save it to a different name or location, you can be sure that you have the l

Exporting comments to a Word document (Windows)In some instances, reviewers make comments in an Adobe PDF document that was created from a Microsoft

Transferring text edits to a Word document (Windows)Imported comments appear in the Word document as Word comment bubbles along the side of the docum

If you want to prepare a document for online viewing● Embed fonts when you create the Adobe PDF document. (See Creating custom Adobe PDF settings

Tips for exporting comments to a Word documentWhen exporting PDF comments to a Word document, note the following:● Ideally, a copy of the Word do

Migrating unresolved comments to a revised PDF documentTo import comments to a PDF document after the document has been revised, use the Migrate Comm

Exporting markups to an AutoCAD drawingYou may have reviewers add comments to an Adobe PDF document that was created from an Autodesk AutoCAD drawing

Transferring markups to an AutoCAD drawingWhen you export comments from a PDF document in Acrobat, AutoCAD starts and opens the AutoCAD source file.

Reviewing comments in an AutoCAD drawingYou can change the appearance of comments and note pop-up windows after you import them.To view and modify co

Tips for exporting markups to an AutoCAD drawingBefore you export comments from a PDF document, consider the following:● Make sure that the PDF d

SECURITYAbout securityViewing the security settings of an open Adobe PDF document

About securityAcrobat security is similar to home security. Just as you lock your doors to prevent someone from entering your house without permissio

Viewing the security settings of an open Adobe PDF documentWhen you receive a restricted PDF document, you may need to enter a password to open it. I

Digitally Signing Adobe PDF DocumentsAbout digital signaturesSigning Adobe PDF documentsCertifying documentsUsing the Signatures tabValidating signat

If you want others to review an Adobe PDF fileIf you want people to review your Adobe PDF document and make comments, you can start an automated emai

About digital signaturesA digital signature, like a conventional handwritten signature, identifies the person signing a document. Unlike traditional

Signing Adobe PDF documentsAn author of a PDF document can simply add a signature to indicate approval. Alternatively, a PDF document can be signed m

Signing Adobe PDF documents in AcrobatA digital signature can be either visible or invisible. A visible signature appears in both the document and th

Signing Adobe PDF documents in a web browserTo sign a PDF document on the web, the document must contain an empty signature field. When you click a s

Changing signature appearanceYou can specify how your signature appears in the signature field. For example, you can include an image of your company

Setting up Palm OS appearance filesTo use a Palm OS appearance file for your digital signature, you must add the Palm OS application file to your Pal

Clearing or removing digital signaturesWhen you clear all signature fields, the signatures are deleted, but the empty signature fields remain. You ca

Certifying documentsWhen you save an Adobe PDF document as certified, you attest to its contents and specify the types of changes that are permitted

Using the Signatures tabThe Signatures tab lists all the signature fields in the current document. Each signature in the palette has an icon identify

Validating signaturesWhen you validate a signature, you verify the signer's identity and assess any changes made after the document was signed.

If you want to work with AutoCAD or Visio layers in an Adobe PDF document● Create the Adobe PDF document, and include only those layers you want

Viewing previous versions of a signed documentIf a document is signed more than once, all the signed versions are maintained in a single Adobe PDF fi

Comparing versions of a signed documentAfter a document is signed, you can display a list of the changes made to the document after the last version.

Setting Digital Signature preferencesYou can use the Security panel of the Preferences dialog box to change your signature appearances, specify a def

Adding Security to Adobe PDF DocumentsAbout document securityAdding passwords and setting security optionsEncrypting Adobe PDF files using certificat

About document securityWhen creating Adobe PDF documents, authors can use the following methods to enhance document security:● Password security.

Opening Adobe PDF documents with security restrictionsWhen you receive a PDF document that is protected by security restrictions, you may need to aut

Adding passwords and setting security optionsYou can limit access to an Adobe PDF document by setting passwords and by restricting certain features,

Password security optionsThe following security options are located in the Password Security dialog box. These options also appear if you change secu

Encrypting Adobe PDF files using certificatesWhen you encrypt a PDF file using a certificate, you specify a list of recipients and define the recipie

Encrypting Adobe PDF files using security policiesDo you often apply the same security settings to multiple PDF documents? For example, do you encryp

If you want to control the color in your document● Adjust color settings when you create the Adobe PDF document. (See Creating custom Adobe PDF s

Understanding how security policies are authenticated on a serverIn addition to allowing the reuse of the same security settings, policies stored on

Using Adobe Policy ServerAdobe Policy Server is a web server-based security system that provides dynamic control over PDF documents. Adobe Policy Ser

Managing security policiesUse the Managing Security Policies dialog box to create, copy, edit, and delete security policies. You can also indicate Fa

Creating user security policies You can create three types of security policies: password security (to password-protect documents), public key certif

Applying security policies to a documentYou can apply either an existing organization policy or a user policy to a PDF document. You must be online w

Removing user security policies applied to a documentUse the Remove Security Settings For This Document command from the Secure menu in the Tasks too

Using eEnvelopes to send secure filesWhen adding security to a document, you can choose to encrypt only the attachments. The PDF document in which do

Creating eEnvelopes for secure delivery of file attachmentsYou can create an eEnvelope using an automated method. Choosing the Secure PDF Delivery co

Digital IDs and Certification MethodsUsing digital IDs and certification methodsManaging digital ID certificatesSetting Trust Manager preferences

Using digital IDs and certification methodsA digital ID lets you create a digital signature or decrypt a PDF document that has been encrypted. A digi

If you want to create a document for high-end output:● Create the Adobe PDF document by converting a PostScript® file using Distiller® for more c

Obtaining a digital ID from a third partyIn general, digital IDs are issued by a third party for use in any official capacity. Third-party providers,

Creating a digital IDIf you're not using a third-party digital ID, you can create your own self-signed digital ID. When you create a self-signed

Finding and adding existing digital IDsIf you created a digital ID file that does not appear in your list of digital IDs, you can search for the miss

Selecting digital IDs Before you certify, sign, or encrypt a PDF document, you may be prompted to select a digital ID file. To avoid being prompted r

Using third-party digital IDsWhen you certify, sign, or encrypt a document, you can use a third-party security method.When you install a third-party

Managing digital ID certificatesA digital ID certificate contains a public key that is used to validate digital signatures and to encrypt documents.●

Sharing your digital ID certificateYou can share your self-signed digital ID certificate with others by exporting your certificate as an FDF file, or

Getting digital ID information from other usersYou can keep a copy of other users' digital ID certificates in a list of trusted identities. Your

Checking information on certificatesThe Certificate Viewer dialog box provides user attributes and other information on a certificate. When other use

Determining the trust level of a certificateYou can change the trust settings of a certificate. For example, if you have confidence in a certificate

Updating AcrobatAcrobat files and components can be updated in a variety of ways. Some updates are available if you open an Adobe PDF document that t

Configuring identity search directoriesIdentity search directories help you locate specific digital ID certificates from network servers, including L

Setting Trust Manager preferencesUse the Trust Manager panel of the Preferences dialog box to change multimedia security settings for trusted and non

ACCESSIBILITY AND REFLOWAbout accessibility and Adobe PDF documentsUnderstanding and optimizing ReflowReflowing the contents of tagged Adobe PDF docu

About accessibility and Adobe PDF documentsAdobe Acrobat 7.0 incorporates two distinct sets of accessibility features--that is, features that assist

Elements of accessible Adobe PDF documentsWhen you create Adobe PDF documents or adapt existing documents for accessibility, you'll want to cons

Understanding how tags affect accessibility To make sure that your Adobe PDF documents can be accessed reliably, you must add tags to them. Tagging a

Understanding and optimizing ReflowYou can reflow a PDF document to read it on handheld devices, smaller displays, or standard monitors at large magn

Reflowing the contents of tagged Adobe PDF documentsThe tagged Adobe PDF document reflows one page at a time in the document window. You can't s

Checking the accessibility of Adobe PDF documentsIt's always a good idea to check your Adobe PDF documents for accessibility before distributing

Creating Accessible Adobe PDF DocumentsMaking existing Adobe PDF documents accessibleCreating tagged Adobe PDF from web pagesCreating tagged Adobe PD

What's New in Adobe Acrobat 7.0New featuresAdobe PDF document creationAdditional usage rightsWorking with engineering documentsFile attachmentsF

Making existing Adobe PDF documents accessible You can improve the accessibility of Adobe PDF documents by adding tags in Adobe Acrobat. If your PDF

Tagging Adobe PDF documents for accessibilityCreating a tagged document directly from an authoring application is the best way to make PDF documents

Viewing the results of adding tagsWhen you tag a PDF file, Acrobat returns a confidence log report in the How To window. This report lists pages wher

Creating tagged Adobe PDF from web pagesYou can create tagged Adobe PDF files from within Acrobat when you convert web pages to Adobe PDF. (See Conve

Creating tagged Adobe PDF from authoring applicationsIn most cases, you create tagged Adobe PDF files from within an appropriate authoring applicatio

Editing the Structure of Tagged Adobe PDF DocumentsChecking a document's reading orderCorrecting tagsChecking and adding alternate text to figur

Checking a document's reading orderWhen you use the Add Tags To Document command on a PDF document, Adobe Acrobat analyzes the page structure to

Using the TouchUp Reading Order tool You can view and adjust the reading order of a tagged PDF document by using the TouchUp Reading Order tool. When

TouchUp Reading Order optionsYou can select TouchUp Reading Order options from the dialog box, from the pop-up menu that appears when you right-click

Identifying and correcting reading-order problemsReading-order problems are readily apparent when you use the TouchUp Reading Order tool. Each sectio

New featuresWith Adobe Acrobat 7.0 Professional, new features and enhancements enable businesses to simplify all their document processes. Acrobat is

Correcting tagsThe TouchUp Reading Order tool lets you fix any tagging problems that might prevent assistive technologies from reading the content sm

Changing the tag for a highlighted regionIf Acrobat tags a page element incorrectly, you can change the tag type for the highlighted region. Note: Sa

Adding or removing content from a highlighted regionThe TouchUp Reading Order tool always displays as few highlighted regions as possible. If content

Checking highlighted regions of figures and tablesYou can use the TouchUp Reading Order tool to identify and correct tagging results for figures and

Removing page artifacts and elementsWhen tagging a PDF document, Acrobat can't always distinguish between instructive figures and decorative pag

Checking and adding alternate text to figuresIf you want screen readers to describe graphical elements that illustrate important concepts in the docu

Creating new highlighted regions for page contentYou can use the TouchUp Reading Order tool to create tags in untagged PDF documents or to add new ta

Creating headingsTo help readers navigate through the document and find the information they need, make sure that headings are tagged with the approp

Creating figuresYou can select an element and define it as a figure by using the TouchUp Reading Order tool. Once you define it as a figure, you can

Starting over on a pageIf adding tags to a PDF document in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic

Adobe PDF document creationAcrobat 7.0 lets you create Adobe PDF easily from within even more applications than before. The improved Create PDF From

Working with tablesTables pose a special challenge for screen readers because they present textual or numerical data to be easily referenced visually

Advanced Tools for Correcting Tagging ErrorsUsing the Tags tabEditing, moving, and redefining tagsUsing the Content tab

Using the Tags tabThe Tags tab allows you to view and edit tags in the logical structure tree, or tags tree, of a PDF document. In the Tags tab, tags

Editing, moving, and redefining tagsYou can edit the tag's title, change the tag's location, or change the tag type for an element. All pag

Tags tab optionsIn the Tags tab, use either the Options menu or the context menu that appears by right-clicking (Windows) or Control-clicking (Mac OS

Adding supplementary information to tagsSome tagged Adobe PDF documents may not contain all the information necessary to make the document contents f

Tagging Comments When you tag a PDF document that includes comments, the comments are tagged as well. (See Tagging Adobe PDF documents for accessibil

Correcting tables and table elementsUse the TouchUp Reading Order tool to make sure that tables are tagged correctly. If you need to structure figure

Using the Content tabUse the Content tab to correct reflow problems in a PDF document that can't be corrected by using the TouchUp Reading Order

Content tab optionsThe Content tab includes several options that you can choose either from the Options menu or by right-clicking (Windows) or Contro

Using Help for vision- and motor-impaired usersVision- and motor-impaired users can use the Accessibility Setup Assistant to change how PDF documents

Additional usage rightsYou can assign special rights to a PDF document, making more tools and features available to users of Adobe Reader and letting

Customizing Adobe Acrobat for AccessibilityAbout accessibility preferencesSetting accessibility preferencesUsing keyboard shortcuts for menu commands

About accessibility preferencesAdobe Acrobat provides several settings that help make PDF files more accessible for visually impaired and motion-impa

Setting accessibility preferencesIf you start Adobe Acrobat for the first time in Windows while a screen reader or screen magnifier is running, the A

Accessibility optionsThe Accessibility Setup Assistant helps you select several options that improve accessibility in Acrobat, particularly if you us

Using high-contrast colorsAcrobat provides various options for making text in Adobe PDF documents easier to see and read on-screen. You can enlarge s

Setting Reading preferencesYou can use the Reading preferences to determine how documents are read by screen readers or the Read Out Loud feature, an

Selecting a reading orderOn pages with multiple columns or stories, the natural visual progression through various blocks of text may be complicated,

Enabling single key acceleratorsYou can improve the functionality of your keyboard by using single key accelerators. Most keyboard shortcuts in Acrob

Using keyboard shortcuts for menu commands and navigationYou can navigate by using the keyboard instead of the mouse. See About keyboard shortcuts. I

Setting up full keyboard access (Mac OS only)In Mac OS, you can navigate and interact within the Acrobat work area and Adobe PDF documents by setting

Working with engineering documentsAcrobat 7.0 Professional offers improved PDF creation from popular engineering applications, including Autodesk Aut

Using shortcuts within web browsers (Windows only)You can use the keyboard to control Acrobat within Internet Explorer in Windows. At first, the focu

Scrolling automaticallyThe automatic scrolling feature makes it easier to scan through long PDF documents, especially reflowed documents. You can scr

Outputting accessible text for a braille printer You can save the text in a PDF document to print on a braille printer. Accessible text can be import

Using a screen readerAdobe Acrobat supports assistive technologies that enable visually impaired users to interact with computer applications, such a

Using the Read Out Loud featureYou can use the Read Out Loud feature to read aloud as many pages of an Adobe PDF document as you want. Read Out Loud

EDITINGAbout editing Adobe PDF documentsAbout electronic publication of Adobe PDF documentsImproving electronic output

About editing Adobe PDF documentsA common misconception about Adobe PDF documents is that they should behave like any other document with images and

About electronic publication of Adobe PDF documentsWhen you publish your Adobe PDF documents electronically using Acrobat Professional, you want to m

Improving electronic outputWhen you distribute Adobe PDF files electronically, there are a number of steps you can take to ensure that the user'

Enabling Fast Web View in Adobe PDF files Fast Web View restructures an Adobe PDF document for page-at-a-time downloading (byte-serving) from web ser

File attachmentsYou can attach PDF and other files to your Adobe PDF document. If you move the PDF document, the attached files automatically move wi

Adding a Welcome page When a user first visits a website or opens a CD, it can be difficult to know where to begin or to determine what's in the

Naming Adobe PDF documents When naming an Adobe PDF document that is going to be distributed electronically, it's a good idea to follow standard

Adding searchable information and setting the binding You can provide a title, a subject, an author, and one or more keywords for an Adobe PDF docume

Adding Navigability to Adobe PDF DocumentsUsing page thumbnailsDefining the tabbing orderUsing bookmarksUsing linksUsing actions for special effectsN

Using page thumbnailsPage thumbnails are miniature previews of the pages in a document. You can use page thumbnails in Adobe Acrobat Professional to

Creating page thumbnailsBecause page thumbnails make a file larger, they are not automatically created with a document unless specified. Instead, you

Adding page actions with page thumbnails To enhance the interactive quality of a document, you can specify actions, such as changing the zoom value,

Defining the tabbing orderIn the Pages tab, you can set the order in which a user tabs through form fields, links, and comments for each page. To set

Using bookmarksA bookmark is a type of link with representative text on the Bookmarks tab in the navigation pane. Each bookmark goes to a different v

Forms authoring and managementAcrobat 7.0 supports static forms and interactive forms. Interactive forms created with Acrobat or with Adobe Designer,

Creating bookmarksBookmarks generated from a table of contents are usually adequate to navigate through a document. However, you can set bookmarks to

Managing bookmarks Initially, a bookmark displays the page that was in view when you created the bookmark, which is the bookmark's destination.

Creating a bookmark hierarchyYou can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You

Adding tagged bookmarksTagged bookmarks give you greater control over page content than do regular bookmarks. Because tagged bookmarks use the underl

Using linksLinks, or hyperlinks, let you jump to other locations in the same document, to other electronic documents including attachments, or to web

Creating links You can use the Link tool to create links. You can make the links visible or invisible.You can create links directly from text and ima

Changing the appearance of links You can change the appearance settings for links at any time by using the Properties toolbar or the Link Properties

Adding actions to a link To enhance the interactive quality of a document, you can specify an action, such as changing the zoom value, to occur when

Editing links You can edit a link at any time. You can change its hotspot area or associated link action; delete or resize the link rectangle; or cha

Creating links from URLs You can automatically create links from all URLs in a document or from URLs on selected pages. To create links from URLs in

ReviewingAcrobat 7.0 supplies all the tools necessary for participating in email-based or browser-based reviews. (Windows browser-based reviews are s

Removing all web linksYou can remove all web links from an Adobe PDF document.To remove all web links from an Adobe PDF document:1. Choose Advanced

Linking to file attachmentsIn Acrobat 7.0, PDF documents can have file attachments, which appear in the Attachments tab. To open attachments, you can

Using destinationsA destination is the end point of a link represented by text in the Destinations tab. Destinations enable you to set navigation pat

Using actions for special effectsYou can cause an action to occur when a bookmark or link is clicked, or when a page is viewed. For example, you can

Adding actionsFor bookmarks or links, you specify an action that occurs when the bookmark or link is clicked. For other items, such as pages, media c

Action types You can assign the following actions to links, bookmarks, pages, media clips, and form fields:Execute A Menu Item Executes a specified m

Types of triggers Triggers determine how actions are activated in media clips, pages, and form fields. For example, you can specify a movie or sound

Navigating Adobe PDF documents converted from web pagesYou can work with an Adobe PDF document created from web pages as with any other PDF document.

Using tagged bookmarks to organize converted web pages When you first create an Adobe PDF document from web pages, tagged bookmarks are generated if

Adding tagged bookmarks to converted web pagesIf Create PDF Tags is selected in the Web Page Conversion Settings dialog box when you download web pag

Document securityAcrobat 7.0 offers enhanced security features, including more robust signature validation.You can create Adobe PDF documents by usin

Getting information on converted web pages You can display a dialog box with the current page's URL, the page's title (from the HTML <TI

Refreshing converted web pages You can refresh web pages in an Adobe PDF document to retrieve the most up-to-date version from the website. When you

Comparing converted pages with current web pages You can start a web browser and display a web page corresponding to the page you've already con

Working with articles Many traditional print documents, such as magazines and newspapers, arrange text in multiple columns. Stories flow from column

Defining articles You create an article by defining a series of boxes around the content in the order in which you want the content read. The navigat

Editing and deleting articles You can edit an existing article thread with the Article tool. You can delete, insert, combine, move, or resize an arti

Editing Adobe PDF DocumentsCopying and pasting text, tables, and imagesEditing textEditing images and objectsSelecting and editing links, fields, and

Copying and pasting text, tables, and imagesIn Acrobat Professional, you can select text, a table, or an image in an Adobe PDF document, copy it to t

Copying textThe Select tool lets you select text or columns of text in an Adobe PDF document. You can use the Copy and Paste commands to copy the sel

Copying tablesYou can select and copy a table to the Clipboard. You can also save it to a file that can then be loaded or imported to another applica

AccessibilityYou can easily identify reading order problems and use advanced tagging tools to correct them. The new tools make form, figure, and tabl

Copying imagesYou can copy and paste individual images from an Adobe PDF document to the Clipboard, to another application, or to a file using the Se

Copying a combination of text and image as an imageYou can use the Snapshot tool to copy the contents of the selection marquee (either text, an image

Editing textYou can perform minor corrections to a PDF document using the TouchUp Text tool. You can edit text, and you can edit a variety of propert

Editing text with the TouchUp Text tool In general, you should use the TouchUp Text tool for minor text edits in an Adobe PDF document. For extensive

Editing text attributesUse the TouchUp tool to edit text attributes, such as font, font size, and letter spacing.To edit the text attributes:1. Choo

Adding new text to a documentUse the TouchUp Text tool to add text to a document. To add new text to a document:1. Choose Tools > Advanced Editin

Inserting special charactersYou can insert certain special characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged Adob

Embedding or unembedding fonts using the TouchUp Text toolYou must have a font installed on your system in order to edit text attributes. If an embed

Editing images and objectsUsing the TouchUp Object tool, you can select an image or object in a PDF document and move it to a new location, edit it u

Editing images using the TouchUp Object tool You use the TouchUp Object tool to make last-minute corrections to images and objects in an Adobe PDF do

Print productionAcrobat 7.0 Professional offers sophisticated print production tools that enable a complete PDF workflow for high-resolution output.

Editing images with an editing application In addition to moving and making minor corrections to images, you can use the TouchUp Object tool to take

Setting TouchUp preference optionsThe TouchUp preferences define the default editing applications used when art and images are selected using the Tou

Selecting and editing links, fields, and other objectsYou can use many of the editing tools to select and edit objects, such as links, fields, and mu

Cropping pages The Crop Pages dialog box lets you adjust the visible page area for specified pages of your document. You can adjust page margins by s

Setting art, trim, and bleed box preferencesYou can set the Page Display preferences to show any art, trim, and bleed boxes that are defined in the A

Rotating pagesYou can rotate all pages in a document or only selected pages. Rotation is based on 90° increments. To rotate a page, a range of pages,

Extracting, moving, and copying pagesYou can extract pages from an Adobe PDF file using the Extract command. You can delete the extracted pages or co

Deleting and replacing pagesYou can delete pages from an Adobe PDF document with the Delete command or by deleting the page's page thumbnail or

Setting up a presentationFull Screen mode is often used for presentations. In Full Screen mode, Adobe PDF pages fill the entire screen, and the Acrob

Defining the initial view as Full Screen modeTo use the Full Screen mode, you need to define how the document opens. These settings are made in the D

XML capabilitiesXML forms readily allow for web service interactions and compatibility with document processing needs within enterprise-wide infrastr

Defining an initial viewYou can define an initial view, including magnification level and page layout, that appears when a user opens your document o

Initial View options for document propertiesThe Initial View options in the Document Properties are organized into three areas: Document Options, Win

Adding page transitionsYou can create an interesting effect that occurs each time a page advances by using page transitions. Use the Set Page Transit

Combining Adobe PDF documentsYou can use the Insert command to append or insert an Adobe PDF document into another PDF document.You can also insert o

Numbering pagesThe page numbers on the document pages do not always match the page numbers that appear below the page thumbnails and in the status ba

Adding headers and footersHeaders and footers are used to present information, such as date, page numbers, or the title of the document, in the top o

Adding watermarks and backgroundsA watermark is text or an image that appears on top of existing document content when a document is viewed and print

Incorporating Adobe PDF documents into documents with OLE supportYou can incorporate Adobe PDF documents into any container document that supports Ob

Working with Adobe PDF LayersAbout Adobe PDF layersNavigating with layersEditing the properties of Adobe PDF layersAdding navigability to layersMergi

About Adobe PDF layersAcrobat supports the display, navigation, and printing of layered Adobe PDF content output by applications such as Adobe InDesi

Language supportThe extended language support in Acrobat 7.0 allows you to create, view, search, and print PDF documents that contain Central and Eas

Navigating with layersInformation can be stored on different layers of a PDF document. The layers that appear in the PDF document are based on the la

Editing the properties of Adobe PDF layersYou can rename or lock Adobe PDF layers, set the default state, and set the initial visibility, print, and

Adding navigability to layersYou can add links and destinations to layers, allowing you to change the view of a document when the user clicks a bookm

Merging layersYou can merge one or more layers in an Adobe PDF document. Merged layers acquire the properties of the layer into which they are merged

Flattening Adobe PDF layersFlattening Adobe PDF layers hides any content that is not visible when the flattening operation is executed. Layers are co

Editing layered contentYou can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool. You can edit conten

Working with File AttachmentsAbout file attachmentsOpening and saving attachmentsAdding attachments to Adobe PDF documentsSearching in attachmentsDel

About file attachmentsAcrobat lets you attach PDF and other files to an Adobe PDF document so that the reader can open them for viewing. If you move

Opening and saving attachmentsOpening and saving attachments is simple in Acrobat. However, you must have an application installed that can handle th

Saving modified files into the primary Adobe PDF documentIf you make changes to a non-PDF attachment, you must delete the existing file attachment in

Opening the Help documentationAcrobat 7.0 includes complete, built-in documentation in a fully accessible Help system. The Help documentation provid

Additional new featuresAcrobat 7.0 includes many other new and enhanced features to improve how you work:Improved searchYou can easily search a folde

Working with attachments created in Acrobat 6.0 or earlierIn Acrobat 7.0, you can view and save attachments in PDF files that were created in Acrobat

Adding attachments to Adobe PDF documentsSometimes you want to attach a separate file to your PDF document that contains related information. In Acro

Personalizing attachments with a descriptionAdding a description to an attachment helps you differentiate between similar files in the Attachments ta

Linking between filesIn Acrobat 7.0, you can link from a PDF document to a file attachment and vice versa, or link between file attachments. See Crea

Searching in attachmentsWhen searching for specific words or phrases, you can include PDF attachments in the search. To do this, use either the Searc

Deleting attachmentsUse the Attachments tab to delete one or more attachments.To delete one or more attachments:1. Click the Attachments tab, and se

Optimizing Adobe PDF DocumentsUsing PDF Optimizer

Using PDF OptimizerPDF Optimizer provides many settings for reducing the size of Adobe PDF files. Whether you use all of these settings or only a few

Using Images settingsThe Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression. Images panel

Using Scanned Pages settingsThe Scanned Pages panel of the PDF Optimizer lets you optimize compression of page regions based on color content, balanc

Looking at the Work AreaAbout the work areaSelecting toolsOpening documentsNavigating in documentsViewing documentsUsing layout toolsCustomizing the

Using Fonts settingsOne of the primary benefits of an Adobe PDF file is that the pages appear exactly as they are in the authoring application on the

Using Transparency settingsIf your Adobe PDF document includes artwork that contains transparency, you can use the settings in the Transparency panel

Using Discard Objects settingsThe Discard Objects panel of the PDF Optimizer lets you specify objects to remove from the Adobe PDF document and lets

Using Clean Up settingsThe settings in the Clean Up panel of the PDF Optimizer remove useless items from the document. These items include elements t

Processing Adobe PDF Documents in BatchesAbout batch sequencesRunning batch sequencesUsing predefined batch sequencesReorganizing the commands in a b

About batch sequencesWhen you apply one or more routine sets of commands to your files, you can save time and keystrokes by using an automated batch

Running batch sequencesAcrobat includes a number of simple, predefined batch sequences that you can use to streamline your work. You do not have to o

Using predefined batch sequencesThe predefined batch sequences represent common tasks that you routinely need to perform to prepare files for distrib

Reorganizing the commands in a batch sequenceYou can alter batch sequences, whether they are batch sequences you created yourself or predefined. You

Making batch sequences interactiveIf your work requires that different documents use slightly different settings of the same commands, you can still

About the work areaThe Acrobat Professional window includes a document pane that displays Adobe PDF documents and a navigation pane on the left side

Editing the options in a command You can edit a batch sequence by rearranging the commands included in the batch sequence (see Reorganizing the comma

Selecting source files and output options for batch processingYou can choose which files to apply batch processing to, where the resulting output goe

Creating batch sequencesYou can create custom batch sequences to suit your specific work requirements. To create a new batch sequence:1. Choose Adva

Setting the batch-processing preferencesSeveral preferences apply globally to batch processing. You can set these preferences at any time, regardless

Working with Digital Media in Adobe PDF DocumentsIntegrating media into documentsSetting Multimedia preferencesSpecifying Acrobat 5.0-compatible medi

Integrating media into documentsWhen adding media clips to an Adobe PDF document, consider the following:● When you add a movie or sound clip to

Adding movie clipsWhen the Acrobat 6 Compatible Media option is selected, you can embed media files in a PDF document, or you can create a link to th

Adding sound clipsYou can add sound clips using the Sound tool. You can also use page actions to play sound clips from links, bookmarks, and form fie

Adding and editing renditionsBy default, the media clip you specify in the Add Movie or Add Sound dialog box is the first and only rendition listed i

Rendition settingsThe Rendition Settings dialog box appears when you click Edit Rendition on the Settings tab of the Multimedia Properties dialog box

Using the navigation tabsTabs display such items as a document's bookmarks, page thumbnails, and articles. Tabs appear in the navigation pane on

Setting Multimedia preferencesYou can select the preferred media player to play sound and movie clips, determine whether the Player Finder dialog box

Specifying Acrobat 5.0-compatible media propertiesIf you want your media clip to be Acrobat 5.0-compatible, you cannot select a number of options tha

Specifying Acrobat 6.0-compatible media propertiesYou can change the appearance of the play area, specify whether the media clip is played back once

Interacting with 3D contentIn Adobe Acrobat, you can view and interact with high-quality, 3D (three-dimensional) content created in professional 3D C

Adding 3D contentIn Adobe Acrobat 7.0 Professional, you can embed a 3D file (U3D) in a PDF document by using the 3D tool. When you embed your 3D file

Using Picture Tasks featuresThe Picture Tasks plug-in is specifically designed to allow you to extract JPEG formatted pictures sent to you in an Adob

Opening the Picture Tasks pagePicture Tasks features are activated in the toolbar every time you open a Picture Tasks-enabled Adobe PDF file. You can

Exporting picturesUse the export function of the Picture Tasks plug-in to save any number of pictures contained within an Adobe PDF file to your loca

Editing picturesYou can edit exported pictures on your local machine using Adobe Photoshop, Photoshop Elements, or another image-editing application.

Sharing or ordering prints online (Windows only)Use the Online Services features to send your images to online printing service providers to order pr

Using context menusAcrobat provides context-sensitive menus that display commands for the particular item under the pointer. For example, you can rig

Printing pictures and projects on a local printerYou can print pictures to a local printer from an Adobe PDF file in just a few steps. Print any numb

Using Photoshop Album Starter Edition to create slideshowsWith Adobe Photoshop Album 2.0 Starter Edition software, you can freely explore the basic f

SEARCH AND INDEXAbout searching Adobe PDF documents

About searching Adobe PDF documentsAcrobat includes several methods that allow you to find what you're looking for:● Search within PDF docum

Searching for Text in Adobe PDF DocumentsAbout searching textSearching for words in an Adobe PDF documentSearching across multiple Adobe PDF document

About searching text You can search for specific words in the text of an open Adobe PDF document, a set of PDF documents in a specified location, PDF

Searching for words in an Adobe PDF document You can use either the Find toolbar or the Search PDF window to locate a word, series of words, or parti

Search options The Find toolbar provides the following search options in the toolbar's Find Options menu. The Search PDF window provides these o

Advanced search optionsThe Advanced Search options in the Search PDF window can either broaden or restrict your search results. You can view Advanced

Closing the Search PDF window There are several methods of closing the Search PDF window:● (Windows only) Click Hide at the top of the Search PDF

About toolbarsThe Acrobat toolbar area includes a set of toolbars, some of which appear by default and some of which are hidden. Toolbars open by def

Searching across multiple Adobe PDF documentsYou can use the Search PDF window to find words in Adobe PDF files stored in a specific location on your

Searching all Adobe PDF files in a specific locationYou can search multiple Adobe PDF files that are in a specific location, such as a folder on your

Using advanced search options for multiple-document searchesWhen you choose to search multiple PDF documents, three sets of additional search criteri

Refining results of multiple-document searches After you search more than one document, you can use the Refine Results pane to reduce the number of s

Searching Adobe PDF index filesAn Adobe PDF index is a specially prepared file that catalogs multiple Adobe PDF files and is available through Search

Using Boolean queries in multiple-document searchesA Boolean search offers more options for searching for exact phrasing, alternate words, and exclud

Searching Adobe PDF documents on the Internet If you have an active Internet connection, you can search for Adobe PDF documents meeting your search c

Setting Search preferencesYou can set the Search preferences, which apply to all subsequent searches, with the Find toolbar or Search PDF window. Sea

Indexing Multiple Adobe PDF DocumentsAbout using Catalog to index Adobe PDF documentsPreparing documents for indexingGuidelines for cross-platform in

About using Catalog to index Adobe PDF documentsThe Catalog feature creates indexes that can be used to search a specific collection of Adobe PDF fil

Selecting toolsAs a general rule, you should use the Hand tool when browsing through PDF documents. However, you can select a number of other helpf

Preparing documents for indexingBegin by creating a folder to contain the Adobe PDF files you want to index. When you run the Catalog feature, it gen

Guidelines for cross-platform indexing compatibilityWhen you create files that may be used or distributed through a server using another platform, lo

Adding searchable information to document propertiesTo make files easier to search, you can add information (called metadata) to your document proper

Guidelines for document properties informationWhen adding data for document properties, consider the following recommendations:TitleUse a good descri

Guidelines for catalog Readme filesAnother recommended practice is to place a separate Readme file in the folder with the index. Use this Readme file

Creating a search indexWhen you are ready to build an index for Adobe PDF files, be sure that you have prepared the files and collections properly. T

Advanced options for index descriptionsWhen you create a new index, you can enter the following information in the Options dialog box. Index definiti

Adding custom propertiesUse the Custom Properties option to allow index users to search within the custom properties of PDF documents. For example, w

Excluding specific words from the indexYou can exclude--or stop--up to 500 specific words from appearing in an index. For example, you might want to

Updating, rebuilding, and purging existing indexesWhen you build a new index, the results are a new .pdx file and a new folder that contains one or m

Using the Properties toolbarThe Properties toolbar provides easy access to the properties for many tools and objects, including links, comments, form

Scheduling index updatesYou can schedule when and how often to automatically build, rebuild, update, and purge an index by using the Catalog feature

Moving document collections and their indexesYou can develop and test an indexed document collection on a local hard drive and then move the finished

Setting catalog preferencesYou can set preferences for indexing that apply globally to all subsequent indexes you build. You can override some of the

PRINT PRODUCTIONAbout print production in Acrobat

About print production in AcrobatWhether your projects are destined for high-end printing or a digital press, you will find a host of advanced capabi

Using Print Production ToolsAbout print production toolsAbout trappingSpecifying Adobe In-RIP Trapping optionsPreviewing outputConverting colorsUsing

About print production toolsAdobe Acrobat Professional 7.0 adds sophisticated print production tools that enable a complete PDF workflow for high-res

About trappingWhen a commercially printed document uses more than one ink on the same page, each ink must be printed in register (perfectly aligned)

Specifying Adobe In-RIP Trapping optionsTrapping is a complex process that depends on the interaction of various color, ink, and printing factors; th

Using trap presets to specify trap settingsA trap preset is a collection of trap settings you can apply to a page or range of pages in an Adobe PDF d

Opening documents You can open an Adobe PDF document from your email application, from your file system, on a network from within a web browser, by c

Assigning a trap preset to pagesYou can assign a trap preset to a document or to a range of pages in a document. Pages with no abutting colors will p

Setting trap widthsDifferences in paper characteristics, screen rulings, and printing press conditions require different amounts of trap. Each Trap W

Setting trap appearanceA join is where two trap edges meet at a common endpoint. You can control the shape of the outside join of two trap segments a

Setting trap thresholdsYou can adjust trap thresholds, as recommended by your prepress service provider, to correspond to your printing conditions. T

Adjusting trapping toleranceSome jobs need only the most extreme color changes trapped, while others require traps for more subtle color changes. The

Using sliding trapsYou can use a sliding trap to prevent abrupt shifts in trap placement along a gradient edge. During trapping, the trapping engine

Trapping imported imagesYou can create a trap preset to control traps within images, and to control traps between bitmap images (such as photographs

Trapping with black and rich blackThe value you type for Black Color in the New Trap Preset dialog box determines what Acrobat considers to be a soli

Adjusting ink neutral density valuesYou can adjust the ink neutral density (ND) values that the selected trapping engine uses to determine the precis

Working with specialty inks or varnishesUsing certain inks involves special trapping considerations. For example, if you are using a varnish on your

Navigating in documentsYou can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks, page thumbnai

Specifying trapping sequenceYou can adjust the trapping sequence (also called the trapping order). The trapping sequence matches the order in which i

Previewing outputThe Output Preview dialog box provides a convenient way to use the open Adobe PDF document to preview separations, proof colors, vie

Previewing color separationsYou can preview separation plates and ink coverage to ensure that the printed piece meets your requirements. Total Area C

Viewing color warningsOutput problems can occur when a document's colors are not reproducible on a particular press, or rich black is used unint

Soft-proofing colorsIn a traditional publishing workflow, you print a hard proof of your document to preview how the document's colors look. In

Converting colorsIf your Adobe PDF document will be output to a high-end output device or incorporated in a prepress workflow, you can convert color

About embedding color profilesYou can embed profiles that describe the characteristics of the document's color spaces. Acrobat attaches the appr

About embedding color profiles as output intentsAn output intent provides a way to match the color characteristics of an Adobe PDF document with thos

About removing embedded color profilesYou can remove embedded profiles altogether or remove them and attach new profiles that meet your specification

Converting colors to a destination color spaceDepending on the color spaces you select, the Convert Colors command will preserve, convert, or map col

Using the Help navigation pane to find topicsThe Help window opens with the Contents tab selected in the navigation pane. ● Click the Contents ta

Paging through documentsThe navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. In a

Using the Ink ManagerThe Ink Manager modifies the way inks are treated while the current PDF document is open. Ink Manager settings affect how inks a

Embedding printer marksWhen you prepare a document for print production, a number of marks are needed to help the prepress service provider align sep

Adjusting page margins and page sizesUse the Crop Pages tool to adjust the margins of document boxes supported by Adobe PDF, including media, trim, b

About document boxesUsing Acrobat, you can define several rectangular areas (or boxes) on a PDF page, or preview those areas if they were defined in

Creating and modifying document boxesIf the original PDF document was created without trim, bleed, or art boxes, you can define them in the PDF docum

Fixing hairlinesVery thin lines, called hairlines, are problematic in commercial printing. If left as is in Adobe PDF documents, they might not appea

Previewing and applying transparency flatteningYou use the preview options in the Flattener Preview window to detect objects in a PDF document that a

Transparency flattener optionsYou can set the following options in the Flattener Preview window, PDF Optimizer, or the Advanced Print Setup dialog bo

Preflighting Adobe PDF DocumentsAbout preflightInspecting a documentWorking with Preflight resultsUnderstanding preflight profilesEditing an existing

About preflightTo verify that your Adobe PDF document contains only the features, fonts, and formatting that you've specified, use the Preflight

Retracing your viewing pathAfter you have navigated through documents, you can retrace your path back to where you started. To retrace your viewing p

Inspecting a documentThe Acrobat Professional Preflight feature analyzes the contents of the document and compares the results with a set of acceptab

Working with Preflight resultsYou can view the results of a Preflight inspection as a list, as comments, or individually in the Preflight dialog box.

Viewing content problems in listsThe Preflight dialog box lists the problems that have been flagged by a rule in the selected profile. A PDF document

Viewing content problems in a separate windowUse Snap View to isolate an item when you're working with pages containing complex, overlapping are

Viewing resources and general information The Overview section of the Preflight dialog box lists the characteristics of the Adobe PDF document, inclu

Viewing results as commentsYou can embed content problems as comments in the PDF document, and then view them as you would any PDF comments. For exam

Creating reportsYou can capture the results of a Preflight inspection in various types of reports. You can specify the results as a text file, an XML

Understanding preflight profilesA successful preflight inspection depends on how well you define the criteria for the inspection. The inspection crit

About preflight profilesAcrobat includes several predefined preflight profiles, which you can use as is or modify to create custom profiles. The rule

About preflight alertsFor each component of a profile, you specify how you want Preflight to handle mismatches during the inspection. You can select

Navigating with bookmarksBookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the

Editing an existing preflight profileYou can easily modify an existing profile or create a new preflight profile by editing an existing profile and s

Specifying preflight profile settingsBefore you can edit a preflight profile, the profile must be unlocked. (See Adding security to preflight profile

Adding security to preflight profilesYou can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords. This m

Advanced tools for creating and modifying multiple preflight profilesFor a comprehensive examination of all available preflight profiles, you can use

Using the Edit Profiles dialog boxThe Profiles list in the Edit Profiles dialog box contains predefined profiles included with Acrobat, and any custo

Viewing the settings of a preflight profileTo determine which document properties the profile analyzes, you view a description of each rule and the c

Modifying preflight profilesAcrobat includes several predefined preflight profiles, which you can use as is or modify to create custom profiles. You

Creating new preflight profilesYou can create your own custom preflight profiles. Before you construct a new profile from scratch, review existing pr

Importing or exporting preflight profilesPreflight profiles can be shared with other users. For example, prepress service providers can provide them

About rules and conditionsEach rule in a profile governs a particular document property. The properties that make up rules are organized by categorie

Navigating with page thumbnailsPage thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages tab to change the di

About property groupsThe properties for defining statements in a condition are grouped in categories. You can view a list of all property groups in t

Creating and verifying PDF/X-compatible filesYou can create and verify PDF/X-1a and PDF/X-3 files and remove all PDF/X information from an existing P

Converting PDF files to PDF/XYou can validate PDF content against PDF/X-1a or PDF/X-3 criteria and save a copy of the PDF document as PDF/X, provided

Verifying an Adobe PDF file against PDF/X criteriaPDF/X files can be created in a variety of ways, such as by using Acrobat Distiller. If you open a

Removing PDF/X informationYou can remove all PDF/X-specific information, such as the output condition or the GTS_PDFX version key. This is useful if

Automatically inspecting Adobe PDF filesIf you routinely use the same preflight profile to inspect documents, you can use a droplet or a batch-proces

Using dropletsA droplet in Preflight is a small application that runs a Preflight inspection on one or more PDF files that you drag onto the Droplet

Using Batch Processing commandsLike droplets, batch processing inspects multiple files at once, separates successful files from problem files, and cr

Setting Preflight preferencesUse the Preflight Preferences dialog box to control how results are reported and to specify output intents when creating

Output intent optionsYou can set the following options in the Output Intents tab of the Preflight Preferences dialog box:NameThe name of the output i

Navigating with linksClicking a link in a PDF document is like clicking a link on a website. Links take you to another location in the current docume

PrintingAbout printingPrinting Adobe PDF documentsPrinting documents with layersSetting advanced print optionsSpecifying output settingsSpecifying ma

About printingPrinting is the process of sending the pages in your document to an output device. Whether you are providing a multicolored document to

Printing Adobe PDF documentsMost of the options in the Adobe Acrobat Professional Print dialog box are the same as for other applications. For basic

Printing documents with layersNormally, when you print an Adobe PDF document that contains layers, just the content that is visible on-screen is prin

Setting advanced print optionsThe Advanced Print Setup dialog box is available for PostScript and non-PostScript printers.To set options in the Advan

Saving advanced print settingsPrint settings are preserved only as long as the Adobe PDF document is open. To use the settings again, you can save th

Specifying output settingsWhen you print a color-managed RGB or CMYK document, you can specify additional color management options to keep color cons

Specifying halftone screen frequencyIn commercial printing, continuous tone is simulated by dots (called halftone dots) printed in rows (called lines

Specifying the emulsion and image exposureDepending on the type of printing press used and how information is transferred from the film to the printi

Specifying marks and bleedsUsing the Marks And Bleeds panel of the Advanced Print Setup dialog box, you can place printer marks on the page to indica

Viewing layersInformation can be stored on different layers of an Adobe PDF document. The layers that appear in the PDF document are based on the lay

Controlling transparency flatteningWhen your artwork contains transparency, Acrobat performs a process called flattening before printing or saving th

Setting PostScript optionsUse the PostScript Options panel of the Advanced Print Setup dialog box to set options for a particular PostScript printer,

Printing a compositeWhen you print a composite, all of the colors used in the file print on one plate. The options available in the Advanced Print Se

Preparing color separations To reproduce color and continuous-tone images, printers usually separate artwork into four plates--one plate for each of

About PPD filesA PostScript Printer Description (PPD) file customizes the behavior of the printer driver for your specific printer. A PPD file contai

Declaring the presence of trapping informationIf you are sending your Adobe PDF files to a prepress service provider, you can use the Document Proper

Printing color separationsAcrobat Professional supports host-based separations and in-RIP separations. The main difference between them is where the

About specifying which colors to separateThe four process colors (cyan, magenta, yellow, and black) always appear at the top of the color plate list,

About separating spot colors as processYou can separate spot colors or named colors as equivalent CMYK process colors. Converting a spot color to pro

Saving separations as PostScriptDepending on the prepress software available, a service provider may be able to perform such prepress activities as t

Navigating documents with file attachmentsAcrobat lets you attach any file to an Adobe PDF document so that any user can open it for viewing. If the

About downloading language-specific fonts Select the Download Asian Fonts option in the Advanced Print Setup dialog box if you want to print an Adobe

Previewing how colors overprintOverprint Preview mode provides an on-screen simulation that approximates how blending and overprinting will appear in

Printing over the Internet You can send open Adobe PDF documents to printers and fax machines in the PrintMe network or securely store PDF files onli

Handing Off Adobe PDF Files with JDF InstructionsAbout JDF filesViewing JDF job definitionsCreating JDF job definitionsEditing JDF job definitionsAdd

About JDF filesA Job Definition Format (JDF) file created in Acrobat describes the creative intent of a product, or print job. These specifications c

Viewing JDF job definitionsA JDF job definition in Acrobat contains references to the files to be printed as well as instructions and information for

Creating JDF job definitionsYou can create new JDF job definitions in a variety of ways using the JDF Job Definitions dialog box. Each resulting JDF

Editing JDF job definitionsJob definitions can come from a number of sources, including creative applications, Acrobat Distiller 6.0 and later, and A

General optionsUse the General options to describe the print job.Product NameA unique name for the product or print job.Job/Job Part IDJob identifica

Customer Info optionsUse the Customer Info options to identify the customer and others critical to the project.Billing CodeA code to bill charges inc

Reading article threadsArticles are electronic threads that lead you through a document. An article typically begins on one page and continues on a d

Adding and removing JDF job definitionsYou can reuse and share JDF job definitions with other users. For example, prepress service providers can prov

Specifying frequently used informationThe Contacts Manager and Media Manager both open dialog boxes for specifying information you can apply to each

Specifying contact informationYou specify the contact information for your print job using the Contacts Manager.To create a contact or update contact

Defining media specificationsYou specify the media for each component of your print job using the Media Manager. If you know the stock brand, you can

Media optionsUse Media options to specify paper requirements.DescriptionUnique identifier for the media.Media TypeWhether the media is paper or a tra

Preparing files for submissionAt any time, you can prepare your JDF package (the JDF file and PDF file) for submission using previously created submi

Creating submission site instructionsThe options you set are automatically invoked when you submit the job to a JDF-enabled production system.To crea

Submission site optionsUse options in the Submission Setup dialog box to specify which actions to perform on the print job during the submission proc

Submitting files to a production systemWhen you are ready to hand off the print job to submission, submit the JDF job definition and associated Adobe

Producing Consistent ColorAbout color managementAbout color modelsDo you need color management?Creating a viewing environmentManaging color in Acroba

Viewing documentsAcrobat provides tools that help you adjust the view of your Adobe PDF documents, including simple tools such as Zoom In and Zoom Ou

About color managementColor-matching problems result from various devices and software using different color spaces. In a sense, each device speaks i

About color models No device in a publishing system is capable of reproducing the full range of colors viewable by the human eye. Each device operate

RGB model A large percentage of the visible spectrum can be represented by mixing red, green, and blue (RGB) colored light in various proportions and

CMYK model Whereas the RGB model depends on a light source to create color, the CMYK model is based on the light-absorbing quality of ink printed on

Grayscale model Grayscale uses tints of black to represent an object. Every grayscale object has a brightness value ranging from 0% (white) to 100% (

Do you need color management?Use the following guidelines to determine whether you need color management:● Color accuracy in your working environ

Creating a viewing environmentYour work environment influences how you see color on your monitor and in printed output. For best results, control the

Managing color in AcrobatColors must often be converted when they are displayed to a monitor or sent to a printer. This will always be the case when

Using predefined color management settingsMost color management controls appear in the Color Management panel. Rather than adjusting each control man

Specifying working spaces for unmanaged colorsPredefined color management settings specify the default color profiles to be associated with the RGB,

Adjusting the page positionUse the Hand tool to move around the page so that you can view all the areas of it. Moving an Adobe PDF page with the Ha

RGB working space optionsMonitor RGBSets the RGB working space to the current color profile of your monitor. Use this setting if other applications i

CMYK working space optionsEuroscale Coated v2Produces high-quality separations using Euroscale inks under the following printing conditions: 350% tot

Grayscale working space optionsYou can specify a Grayscale working space profile that is based on the characteristics of a particular dot gain. Dot g

Specifying a color management engineThe color management engine specifies the system and color-matching method used to convert colors between color s

Using output intentsAn output intent is used for device-dependent workflows. It describes the final destination device you will use to reproduce the

Using black-point compensationThe Use Black Point Compensation option controls whether to adjust for differences in black points when converting colo

Adding device profiles to the color management systemIf you need a profile for your device, you can either create one, or contact the device manufact

Creating an ICC monitor profileYour monitor will display color more reliably if you use color management and maintain accurate ICC monitor profiles.

About monitor calibration settingsProfiling software can both characterize and calibrate your monitor. When you characterize your monitor, you create

Guidelines for creating an ICC monitor profileThe following guidelines can help you create an accurate monitor profile. Keep your monitor's user

Navigating your Help-session historyThe Help system maintains a history of your Help session so that you can go back and forth quickly among the topi

Magnifying and reducing the viewThe toolbar and status bar offer several methods for magnifying the view of PDF documents: ● The Zoom In and Zoom

SPECIAL FEATURESAbout document metadataAbout JavaScript in AcrobatAbout Digital Editions

About document metadataDocument metadata includes information about a document and its contents. Some document metadata is created automatically when

About JavaScript in AcrobatIn Acrobat Professional, you can use the Adobe-enhanced JavaScript in your PDF documents to perform calculations, respond

About Digital EditionsAdobe Digital Editions (eBooks) are PDF files that have been specially packaged to protect the copyright of the author or publi

Document Properties and MetadataViewing document propertiesEditing document metadataCreating document propertiesViewing object metadata and object da

Viewing document propertiesWhen you view a PDF document, you can get information about it, such as the title, the fonts used, and security settings.

Editing document metadata Adobe PDF documents created in Acrobat 5.0 or later contain document metadata in XML format. Metadata includes information

Creating document propertiesYou can add custom document properties to store specific types of metadata, such as the version number or company name, i

Viewing object metadata and object dataWith Acrobat 7.0, you can view the metadata information of certain objects, tags, and images within a PDF docu

Working with JavaScriptWorking with JavaScript in Acrobat

Using the Wireframe viewThe Wireframe view applies a constant stroke width (one pixel) to lines, regardless of zoom. When you print the document, the

Working with JavaScript in AcrobatThe JavaScript language was developed by Netscape Communications so you can more easily create interactive web page

Buying and Viewing Digital EditionsAbout Digital EditionsActivating AcrobatUpgrading Digital EditionsObtaining Digital EditionsReading Digital Editio

About Digital EditionsAdobe Digital Editions (eBooks) are PDF files that have been packaged by the Adobe Content Server to protect the copyright of t

Activating AcrobatYou must activate Acrobat before you can use it to purchase or read Digital Editions. Acrobat automatically starts an Easy Activati

Upgrading Digital Editions If you owned and read Digital Editions using an earlier version of Acrobat, you need to migrate these files to Acrobat 7.0

Obtaining Digital EditionsAdobe Digital Editions can be purchased from retailers, borrowed from libraries, or exchanged among users. You can download

Downloading Digital EditionsWhen you first download a Digital Edition, Acrobat is automatically activated. To be able to read Digital Editions on mob

Subscribing to a Digital Editions serviceWebsites may offer Digital Edition subscriptions, which allow you to download Digital Editions as periodical

Sharing Digital Edition subscriptionsYour Digital Edition issues appear in the My Digital Editions bookshelf with your other Digital Editions.You can

Borrowing Digital Editions from an online libraryYou can borrow or "check out" Digital Editions from a Digital Editions library in the same

Setting the page layout and orientationChanging the page layout is especially useful when you want to zoom out to get an overview of the document lay

Sending Digital Editions to another mobile deviceYou can send Digital Editions to any computer or mobile device that has Acrobat or Adobe Reader inst

Sharing Digital Editions with othersYou can email a Digital Edition to someone else if it contains a URL for the Digital Edition retailer. If the rec

Reading Digital EditionsYou read a Digital Edition in much the same way you read any other PDF document. While reading a Digital Edition you may want

Opening Digital EditionsYou can open a Digital Edition directly from your Digital Editions folder or from the My Digital Editions bookshelf. If you c

Opening Digital Editions that you don't ownIf you try to open a Digital Edition that you don't own, a Cannot Open Document dialog box appea

Smoothing text for improved readabilityYou can set preferences for smoothing text, line art, and images, as well as determining whether CoolType is u

Checking the meaning of words in a Digital EditionYou can check the meaning of words on the Internet. To check the meaning of words:1. Use the Selec

Using My Digital EditionsYou access and manage your Digital Editions, as well as other Adobe PDF files, using the My Digital Editions bookshelf.My Di

Viewing the contents of My Digital EditionsThe contents of your library appear in the My Digital Editions bookshelf as a series of thumbnails or as a

Viewing permissions for a Digital EditionAll Digital Editions contain permissions set by the publisher that specify how many times you can print and

Using split-window viewThe split-window view divides the document pane into two panes (Split command) or four panes (Spreadsheet Split command), allo

Adding Adobe PDF documents to My Digital EditionsYou can also add PDF documents to the My Digital Editions bookshelf. For example, you might want to

Organizing Digital EditionsYou can organize your Digital Editions into categories to make them easier to manage. You can use the predefined categorie

Backing up Digital Editions on your computerIt is a good idea to create backup copies of Digital Editions and other Adobe PDF files to protect agains

ADOBE VERSION CUEAbout Adobe Version CueGetting helpKey features of Adobe Version Cue

About Adobe Version Cue Adobe Version Cue™ is an innovative feature designed to increase your productivity whether you work alone, with others, or bo

Getting helpThere are a number of ways to get the help you need to work with the Adobe Version Cue feature. The following tables can help you find sp

Key features of Adobe Version CueManage files using Version Cue file versioning featuresVersion Cue lets you easily create and manage file versions a

Working with Version CueAbout Version Cue projects and project managementTurning on or restarting Version CueSetting Version Cue workspace preference

About Version Cue projects and project managementDesigners, working alone or in teams, want to spend more time creating and less time managing projec

Choosing a Version Cue environmentYou and your design team need access to a Version Cue workspace in order to work with the Version Cue feature. When

Viewing a document in multiple windowsYou can create multiple windows for the same document using the Window > New Window command. New windows hav

Understanding Version Cue projects and foldersBefore you can start creating and managing file versions and collaborating with other users, you need t

Turning on or restarting Version CueBefore you begin using Version Cue in the Creative Suite, you need to turn on the Version Cue workspace(s) and th

Setting Version Cue workspace preferencesThe Version Cue preferences let you optimize the Version Cue workspace, display the Version Cue Workspace Ad

Optimizing the Version Cue workspaceBy default, the Version Cue workspace settings are optimized for a single user working with mixed-media projects

Moving Version Cue workspace data and backups foldersThe Version Cue workspace stores its projects, file versions, user IDs, and other information in

Browsing Version Cue workspaces and projectsYour entry point to working with Version Cue projects on a Version Cue workspace is always by clicking th

Opening Version Cue workspaces and Version Cue projectsAfter clicking the Version Cue button (Windows) or the Version Cue button (Mac OS), the Op

Accessing Version Cue workspaces on remote computers or from WebDAV applicationsWhen you need to work on Version Cue projects that are hosted by a Ve

Viewing Version Cue workspaces, projects, and file informationYou can show or hide columns, in the Open, Place, Save A Copy, and Save As dialog boxes

Creating and sharing Version Cue projects Before you can begin using Version Cue, you need to create a Version Cue project to group related files. Yo

Reading documents in read modeThe read mode is designed to give you a clean work area for when you're simply reading PDF documents. Click the Hi

Creating and editing Version Cue projectsWhen you create a Version Cue project in Adobe Creative Suite, you specify a project name, the Version Cue w

Making Version Cue projects shared or privateWhen you first create a Version Cue project, you can set the project to be private or shared depending o

Working with files and assets in a Version Cue projectAfter adding a file to a Version Cue project on a Version Cue workspace, you can create and man

Understanding file versioning with Version CueVersion Cue projects and files are kept in the Version Cue workspace on the computer where the workspac

Adding files to a Version Cue projectTo save versions of a file and take advantage of Version Cue file management in Adobe Creative Suite and Adobe A

Opening, editing, and saving files and file versions with Version CueAfter a file has been saved to a Version Cue project, the file is automatically

Viewing and managing file versionsAfter opening a file from a Version Cue workspace, you can quickly access the file's previous version thumbnai

Searching for files in Version Cue projectsMetadata, or file information, is automatically added to files in a Version Cue project as you work with t

Deleting and restoring files from Version Cue projectsYou can use the Project Tools menu in Adobe Creative Suite to delete one or more selected files

Working offline in a Version Cue projectIf a user opens or edits a file from a Version Cue project, and the Version Cue workspace is subsequently tur

Reading documents in Full Screen modeIn Full Screen mode, Adobe PDF pages fill the entire screen; the menu bar, command bar, toolbar, status bar, and

Editing and synchronizing working copies with a Version Cue projectWhen you need to work on files from a Version Cue project while the Version Cue wo

Using the Version Cue Workspace Administration UtilityUnderstanding when to use the Version Cue Workspace Administration utilityPerforming tasks with

Understanding when to use the Version Cue Workspace Administration utilityYou can perform many Version Cue tasks, such as creating and sharing projec

Performing tasks with the Version Cue Workspace Administration utilityAll users with a login ID and password (except those with privileges set to Non

Logging into and off the Version Cue Workspace Administration utilityYou can display the Version Cue Workspace Administration login page from the Ver

Using Help and navigating in the Version Cue Workspace Administration utilityThe Version Cue Workspace Administration utility contains links to Versi

Working with projects and user IDs in the Version Cue Workspace Administration utilityIn Acrobat Professional 7.0, GoLive CS, InCopy CS, Illustrator

Creating and editing projects with the Version Cue Workspace Administration utility The Version Cue Workspace Administration utility lets you create

Backing up and restoring projects with the Version Cue Workspace Administration utilityYou can use the Version Cue Workspace Administration utility t

Exporting Version Cue projects with the Version Cue Workspace Administration utilityYou can export a Version Cue project from a Version Cue workspace

Using layout toolsAcrobat Professional includes a set of tools that helps you fine-tune the layout of your Adobe PDF documents. Tools such as grids,

Creating and editing user IDs with the Version Cue Workspace Administration utilityYou don't need to create and assign Version Cue user IDs to l

Choosing user privileges in the Version Cue Workspace Administration utilityVersion Cue user login IDs are set with one of four different levels of p

Working with user lists with the Version Cue Workspace Administration utilityYou can export a list of users from one Version Cue workspace to use on

Advanced Version Cue Workspace Administration tasksUse the advanced Version Cue Workspace Administration tasks to set advanced workspace preferences,

Setting Version Cue workspace preferencesThe workspace preferences let you set options to make projects or the entire workspace either private or vis

Importing Web Workgroup Server project backups and user IDs into the Version Cue workspaceYou can import user IDs and project backups from an Adobe W

Removing file locks with the Version Cue Workspace Administration utilityA user with system administrator privileges or with project-specific Adminis

Removing file versions from projects with the Version Cue Workspace Administration utilityEach time you save a file version, the version is stored on

Backing up and restoring Version Cue workspace dataYou can use the Version Cue Workspace Administration utility to create, restore, or delete backup

Viewing information about the Version Cue workspaceYou can display the Version Cue workspace version, name, licensee, serial number, Java version, da

Viewing gridsYou can use grids to accurately line up text and objects in a document. When turned on, the grid is visible over the document. The Snap

Tutorial: Version CueGetting started with Version Cue

Getting started with Version CueAdobe Creative Suite includes Adobe Version Cue, an integrated feature designed to help you be more productive by sav

KEYBOARD SHORTCUTSAbout keyboard shortcutsKeys for selecting toolsKeys for editingKeys for working with commentsKeys for moving through a documentKey

About keyboard shortcutsMany keyboard shortcuts appear next to the command names in menus. If you can't find the shortcut you're looking fo

Keys for selecting toolsTool Windows Action Mac OS ActionHand tool H HTemporarily select Hand tool Spacebar SpacebarCurrent selection tool V VCycle t

Keys for editingResult Windows Action Mac OS ActionSelect all content Ctrl+A Command+ADeselect all content Ctrl+Shift+A Command+Shift+ABrowse for a f

Keys for working with commentsResult Windows Action Mac OS ActionNote tool S SText Edits tool E EStamp tool K KCurrent highlighting tool U UCycle thr

Keys for moving through a documentResult Windows Action Mac OS ActionPrevious screen Page Up Page UpNext screen Page Down Page DownFirst page Home or

Keys for general navigatingResult Windows Action Mac OS ActionShow/hide menu bar F9 Shift+Command+M Move focus to menus F10 F10Move focus to toolbar

Keys for working with navigation tabsResult Windows Action Mac OS ActionOpen/close navigation pane F4 F4Open and move focus to navigation paneCtrl+Sh

Creating ruler guidesHorizontal and vertical rulers let you check the size of objects in your documents. You can also create guides in your document,

Keys for navigating the Help windowResult Windows Action Mac OS ActionOpen Help window F1 Command+?Close Help window Ctrl+W or Alt+F4 Command+WMove

Keys for navigating the How To windowResult Windows Action Mac OS ActionOpen or close How To windowShift+F4 Shift+F4Open and move focus to How To win

Legal NoticesCopyright

Copyright© 2004 Adobe Systems Incorporated. All rights reserved.Adobe® Acrobat® 7.0 Professional for Windows® and MacintoshIf this guide is distribut

Printing Help topicsYou can print any individual topic from the Help documentation. From the Help window, each topic must be printed individually. Yo

Measuring objects in a documentThe Measuring toolbar helps you measure distances and areas of objects in PDF documents. The measuring tools are espec

Viewing the Info panelThe Info panel lets you see the coordinate position of the mouse pointer within the document pane. The position numbering begin

Customizing the work areaYou can change the appearance of the work area to better suit your working style. For example, you can change the appearance

Setting preferencesYou can use the Preferences dialog box in Acrobat Professional to define a default page layout and customize your application in m

Preference categoriesYou set the preference options by category: AccessibilitySets preferences for making Adobe PDF documents easier to access for vi

Startup preferencesThe Startup panel of the Preferences dialog box defines how documents open and how the application starts. It includes the followi

Page Display preferences The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages:Default Page

General preferences The General panel of the Preferences dialog box provides the following preference options:Automatically Save Document Changes To

Full Screen preferencesThe Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF

Managing plug-ins Plug-ins add more functionality, but they also increase the required amount of memory needed. To minimize that memory, you may want

Using other Help featuresChoosing Help > Acrobat Online leads to links for software downloads, product information, support documents, and more. (

Viewing Adobe PDF documents in a web browserAcrobat makes viewing Adobe PDF documents on the web easy. You can view PDF documents in your browser, or

Viewing in a browser in WindowsYou can view the PDF document in the web browser if you are using Internet Explorer 5.5 or later, Netscape Navigator 7

Viewing in a browser in Mac OSAcrobat 7.0 works automatically with Safari version 1.2.3 or later and Mac OS 10.3 or later to make viewing Adobe PDF d

Working with non-English languages in Adobe PDF filesAdobe Acrobat lets you view, search, and print PDF documents that contain Asian (Traditional and

About Asian-language Adobe PDF files This section covers creating and managing Asian-language PDF files on a non-Asian-language system. Almost all of

About Central and Eastern European-language Adobe PDF filesYou can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russ

Working with Adobe Version Cue managed projectsVersion Cue is an innovative set of features designed to increase your productivity when you work alon

Finding Adobe PDF Files Using OrganizerUsing the Organizer window

Using the Organizer windowOrganizer helps you find PDF files that you've previously opened and PDF files that you've organized into collect

Using the categories pane of the Organizer windowThe categories pane of the Organizer window contains four categories to help you locate and organize