Adobe 5.5 Design Standard Manual de usuario descargar pdf (Pagina 132)

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Adobe Creative Suite 5 Printing Guide 130

E-mailing or uploading a PDF file with comments is less expensive and

more efficient than the hard-copy process of printing a proof, marking it

up, shipping or faxing it to the customer, having the customer go through

the physical document to find the comments, and then going through

the whole process again in reverse. The e-mail- or server-based PDF

review process also gives you the ability to request and receive approval

from the customer, using the stamp tool or the digital-signature feature,

which can identify the person, date, and time for your records.

For information on using commenting tools in Acrobat, see Complete

Acrobat X Pro Help in the Help menu.

Allowing multiple reviewers to mark up a PDF

If you wish to facilitate PDF markup with your clients, you have the

choice of setting up a Shared Review (recommended) or an e-mail-

based review. The Shared review approach offers the advantage of

storing comments in a central location, and allowing reviewers to view

each other’s comments, which can reduce redundancy in markup. An

e-mail review is easier to set up (since it does not rely on a central

server for comment storage), but because reviewers cannot see other

reviewers’ comments, there is a likelihood of redundant markups.

Additionally, the review initiator must collect individual participants’

comments and combine them on a “master” PDF to have a realistic

overview of all reviewers’ markups.

Shared review

Acrobat X Pro allows you to host files for shared reviews (at no charge)

on Acrobat.com. You can also allow reviewers to open and share the

PDF in a live chat session.

To initiate a Shared Review:

1. Choose Comments > Send for Shared Review. Select the rst pull-

down option to have Acrobat.com manage the review. Note that

you can select the check box to enable the le for page view shar-

ing and chat collaboration

2. e recipient will receive an e-mail with a link to Acrobat.com to

download the review PDF.

3. Reviewers will need to create a Acrobat.com login to participate.

Acrobat will create a new le titled [Filename]_review.pdf locally

and all comments from reviewers will be managed through Acro-

bat.com and tracked in the Acrobat Tracker under the Comments

menu.

4. Participants can add comments with Acrobat (or Reader) Com-

ment and Markup tools. In the review PDF highlight bar area,

choose Check for New Comments to see if others have added

reviews or add your own comments and click Publish Comments

to add to the shared review.

E-mail-based review

To send a file for E-mail Review to users of Adobe Reader 8 or later,

choose Comments > Attach for E-mail Review in Acrobat X Pro. Acrobat

opens the Send By E-mail For Review wizard. Follow the directions of

the setup wizard, which guides you through selecting a PDF for e-mail

review, choosing participants, and even automatically generates an

e-mail message that instructs recipients how to participate. You can

also customize the e-mail message if you wish.

For more detailed information on setting up e-mail-based or shared

reviews, see Complete Acrobat X Pro Help.

Exporting and Importing Comments

You can choose to send a file containing only the comments (rather

than the commented PDF itself) to a customer when the PDF file is too

large to send as an e-mail attachment. After you add your comments to

the PDF file, export them in Form Data Format (FDF), or XML-based

FDF (XFDF). FDF files contain only comments and entries in form fields,

and thus are smaller than PDF files. The customer then imports the

comments into their own copy of the PDF for viewing.

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Adobe 5.5 Design Standard Manual de usuario Pagina 132

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